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Job Overview

Category

CA, CMA, MBA, MCOM/BCOM, CS

Job Role

Taxation Executive

Gender preferred

No Preferences

Functional Area

Work preferred

Work from Office

Qualification

Graduation

Any Graduation

Post Graduation

Any Post Graduation

Description








Role Identifier







Job Title




Executive – Purchase




Department




Purchase (Raw Materials)







Reporting to




Manager – Purchase




Grade








Jobs Reporting Into





Location/Unit




Corporate Office













Role Description







Job Purpose












Effectively raising of purchase orders and ensure 100% servicing to avoid any production shortfall. Review the quality and cost aspects and adhere to the stipulated timelines for the same. Vendor interaction for supply planning and adherence



















Primary Responsibilities







Business Responsibility Areas


(Please detail out at least 8-10 responsibility areas)




Key Performance Indicators








Ø PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).


Ø Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated


Ø Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (Factory Planner) as per stated guidelines in Asian Paints Quality Systems (APQS)


Ø Support Manager-Purchase for the quarterly Raw Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function


Ø Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively


Ø Work closely with Imports team for timely clearance of materials.


Ø Providing STO from imported warehouse or bulk storage locations on a timely basis


Ø Quality rejection handling and CAPA closures in SAP as guided by Manager


Ø Updation of shipping details, NN Details, Originals Documents, etc in Breakwalls systems on a timely basis


Ø Maintain system hygiene by updating the correct master data like vendor master, import system like Breakwalls, valid open POs in the system


Ø Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.


Ø Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.


Ø Ensure closure of recovery from suppliers with regards to discount rebates, recoverable detention charges, etc


Ø Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.


Ø Actively participate and complete assigned projects.




List of KPIs


• Vendor Delivery performance


• Vendor payment performance


• CAPA closure within timelines


• SKU Variance as per target


• Rejected stock disposal within target days


• PR to PO conversion as per target timelines


• Ensure timely recovery of discounts and detention charges if any


• MIS report generation and circulation as per target date


• 100% APQS compliance


• NVA reductions













Scope of Work







a) Financial Scope (Range of financial spend):





· NA








b) People Management Scope (Range of no. of Direct/ Indirect Reports):





· NA








c) Geography Coverage (Country-wide/ State-wide / Area-wide)





· Would involve raw material purchases on an imported basis








d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):





· Sub-function














Key Interactions







Internal





Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics







External




Vendors, local indenting agents, transporters, CHA













Role Requirements / Specifications







Qualifications





Essential


· Graduate





Desired


· Commercial graduate









Previous Experience





Essential


· Excel expertise (Pivot, sumif, vlookup)


· Basic commercial knowledge


· Data Orientation. Comfortable with large data sets.


Desired


· Previous purchase experience


· SAP/ERP exposure


· Knowledge of importers purchase and clearance process









Functional Competencies





· Basic commercial knowledge


· Conversant with Excel, Word, SAP








Behavioral Competencies





· Communication skills (written and verbal) for coordination with internal and external stakeholders


· Time management skills








Additional Requirements













Document Details







Written By





Date




29/Apr/2016







Validated By





Date








Approved By





Date









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Graduate

0.00

3.00

Skills

PurchaseQualityMISTaxationPlanningFinanceLogisticsCommercialExcelERP

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