Assistant Manager - Techno Commercial

Responsibilities
Core Procurement
Purchase Requisition (PR) Review
? Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
? Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
? Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
? Preparing the request for information (RFI) document for bidder evaluation
? Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
? Preparation of the Request for Proposal (RFP) document
? Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
? Technical and Commercial bid evaluation of vendors
? Conducting fact-based negotiations/e-auction with shortlisted bidders
? Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA
Contract Preparation and Order Placement
? Prepare contract document as per stated protocols & standard templates
? Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
? Maintain the contract document for future reference as per defined document
management policy
? Send the contract to vendor and all identified stakeholders
? Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts
? Based on approved NFA, prepare, review and issue rate contracts
? Prepare master outline agreement (OA) in ERP system based on rate contract
? Prepare PO / SO for procurement under valid rate contract
Associated Procurement
Activities
Post Order Management
? Prepare Billing Break Up and get it uploaded in SAP, if applicable
? Expediting of ordered materials for timely delivery
? Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
? Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
? Facilitate closure of contracts and take necessary actions
? Manage inbound logistics services for other Ex-Works Domestic Supplies
? Execute contingency plans in case of immediate business requirements
Supplier Management
Supplier/ Vendor Identification and Onboarding
? Coordinate with new identified vendors to send information/ documents in predefined
forms for evaluation
? Prepare vendor evaluation criteria for the category in consultation with quality, engineering
and project management & control departments
? Check details of forms submitted by vendor for their completeness and validity of
documents
? Interact and take approval of Quality/ User/HSE department for vendor assessment if
Required
? If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor
? Populate required data and documents into MDG/Ariba system to get vendor code created
in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/
vendors for assigned category by partaking in activities such as:
? Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
? Preparation of vendor performance evaluation criteria and frequency of evaluation for each
vendor segment
? Assigning performance levels to vendors, review of vendor scorecard, and checking if the
performance is meeting desired level
? In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
? In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement
Supplier/ Vendor Engagement
? Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value additions
to business
Data management
Data Analytics
? Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories
? Identify and seek opportunities to improve efficiency and value by analysing data
? Contribute to action planning and implementation based on data analytics performed for
assigned categories
Qualifications
B.Tech/B.E. Mechanical/Civil/Electrical/Electronics