Invoicing Assistant

Key Accountabilities:

• Invoicing: Prepare invoices for the Service department in order to close work in progress (WIP) files, record sales and accordingly customer can be charged for sales and services rendered. Ensure compliance with principal's standard throughout the invoice preparation process.
• Variations & Deviations: Review and ensure labour rates are aligned with Principal's standard rates. Promptly highlight and investigate variations/deviations from standard, appropriately amendments or obtain justification and approvals to support charging more or less than the standard rates.
• Work In Progress (WIP):
  
  Ensure job cards are appropriately filled, labour lines and parts are accurately booked, back-up documents & customer approvals are obtained, test reports, sub-let invoices from other sister companies/external outlets and parts reports are available in order to ensure completeness before closing.
• Compliance: Ensures that invoices are reviewed and signed-off by respective front line staff before submission to cashier to maintain accuracy and comply with the procedures.

Qualification (e.g. Academic Qualification, Certifications, Licenses)

• Secondary School Education Certificate.

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• Diploma in Accounting or bookkeeping is preferred.

Experience

• 3 years of minimum experience in billing and invoicing.
• Accounting background is preferred.