Executive Secretary

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Aviation, Airlines & Aerospace

Job purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always fly better. As one of the most recognised and admired brands globally, were driven by innovation and excellence. Join us as an executive secretary at Emirates Aviation University and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, youll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

As an executive secretary at Emirates Aviation University, you will be responsible for providing comprehensive, high level and confidential secretarial and admin support to the managers based in the country or station.

In this role, you will:

• Be fully conversant with the activities of the department or section in order to liaise on behalf of the managers with senior section heads both internally and externally.
• Manage the diary of the managers, including scheduling appointments, travel arrangements and accommodation as necessary.
• Regularly monitor the daily schedule of the managers and provide in advance the required information or documentation for meetings or appointments by coordinating with sources within the company and externally.
• Alert the managers of any last minute reschedules or cancellations.
• Receive and screen incoming calls and mail, action responses or redirect as necessary to the appropriate individuals to obtain additional information prior to presenting to the managers.
• Manage and maintain a proper paper-based or electronic filing system that is easily accessible by the managers or the team.

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• Manage and monitor the department or section attendance and leave records, overtime claims and verify such claims where necessary obtaining the required approvals to facilitate payroll processing through the finance team.
• Where necessary, manage petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Undertake and support the managers or the team in a variety of special projects involving internal and external parties including researching activities involved with the project.
• Assist with the preparation of the department or section budgets.

Qualification

• 12 years schooling or equivalent.

To be considered for this role, you must meet the below requirements:

• Strong interpersonal skills and willingness to work in a positive manner.
• Ability to prioritise heavy workload, meet deadlines and work either autonomously or within a team.
• Appreciation for confidential matters and discretion.
• A proactive, solutions focused and flexible work style with high attention to detail.

At Emirates Group, were committed to providing our employees with opportunities to grow and develop their careers. If youre looking for a challenging and rewarding opportunity, apply today and join our team!

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what its like to live and work in our fast-paced, cosmopolitan home city.

About the Company

A fast-growing international airline with one of the youngest fleets in the sky and more than 400 awards for excellence worldwide.