Executive Assistant

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Business Support Services

Description overview

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.

Key responsibilities

• Manage executive calendars, schedule appointments, and coordinate complex meetings.
• Handle email correspondence, phone calls, and communication on behalf of the executive.
• Prepare reports, presentations, meeting minutes, and documentation as required.
• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Maintain confidentiality while managing sensitive information and business documents.
• Liaise with internal teams, clients, and external partners to ensure smooth communication.

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• Support project tracking, follow-ups, and task management for executive initiatives.
• Oversee office-related coordination, event support, and administrative tasks as needed.
• Conduct research, compile data, and prepare briefs to assist decision-making.
• Plan and manage expenses, reimbursements, procurement requests, and executive budgets.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong command of English (Arabic is a plus).
• Excellent communication, organisational, and time-management skills.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
• Ability to handle multiple priorities with discretion, accuracy, and professionalism.
• Experience managing travel arrangements and working in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Preferred qualities

• Professional and polished demeanour.
• High level of integrity and trustworthiness.
• Ability to anticipate needs and take initiative.
• Experience working with C-level executives or multinational companies in the UAE.