Operations Administrator

Job description / Role

Job Type
Full Time

Job Location
UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Education

Company

NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanity’s shared challenges. Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership. It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.

Position summary

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.

New York University Abu Dhabi (NYUAD) seeks to appoint an Operations Administrator reporting to Senior Director, Research Administration & Services.

The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration & Services. This may include assisting in database management, scheduling meetings, and other administrative tasks.

Job responsibilities:

• Administrative support
• Database management (contracts and research development)
• Document preparation for signature
• General administrative tasks
• Newsletter generation
• Administrative & program support for RCB initiatives
• Recruitment assistance: support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs
• Calendar & logistics: coordinate meetings, manage calendars, and organize logistical needs for RCB activities
• Document preparation: draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations
• Information hub: act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership
• Office operations: provide general office support, ensuring smooth daily operations across the unit’s programs
• Communication, records & outreach management for RCB
• Web & materials updates: keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility
• Reporting support: compile program data and activity reports; assist in preparing updates and presentations for supervisors
• Task prioritization: support supervisors in tracking deadlines, managing priorities, and providing guidance to intern

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  Recordkeeping: maintain organized records of recruitment and program activities, ensuring accuracy and accessibility
• Stakeholder coordination: support effective communication between researchers, faculty, and staff to facilitate program operations

Required education:

• Bachelors degree
• 5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
• Strong written and verbal communication skills
• Strong analytical skills
• Ability to prioritize and respond to needs of a wide range of divergent interests

Preferred education:

• Masters degree or professional qualification in law or contracts
• 5+ years experience in a research university setting

Other information about NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the arts, sciences, social sciences, humanities, and engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.

Company

NYU Abu Dhabi is a one-of-a-kind campus in the Middle East, bringing the best of a liberal arts education and groundbreaking research from a top American university. With a rigorous and diverse curriculum, we offer students opportunities to excel in almost every field. Our students come from more than 120 countries, bringing their unique languages and perspectives together in a truly global community.

Established in partnership between New York University and the emirate of Abu Dhabi, NYU Abu Dhabi has assembled over the past decade a remarkable community of scholars, students, researchers, artists, inventors, and others who have contributed to the growth of the UAE’s capital as a global hub of knowledge and culture, while establishing a new model of higher education for today’s complex world.

Joining NYU Abu Dhabi offers a unique opportunity to be part of a diverse, global community at one of the world’s top universities. With cutting-edge research, world-class faculty, and a commitment to innovation, NYUAD provides an enriching environment for personal and professional growth. You’ll work in a dynamic setting that values collaboration, fosters creativity, and supports the pursuit of excellence in education and beyond.

Faculty

NYU Abu Dhabi has recruited a cohort of faculty who are at once distinguished in their research and teaching. Our students are drawn from around the world and surpass all traditional recruitment benchmarks, both US and global. NYU Abu Dhabi’s highly selective liberal arts enterprise is complemented by an institute for advanced research, sponsoring cutting-edge projects across the arts and humanities, engineering, science, and social science.

Administrative

With a focus on world-class education and research, NYU Abu Dhabi provides opportunities for professionals in their chosen fields to join a leading group of dynamic, diverse, and committed employees with one goal: to create an extraordinary global university and research institute. In return, NYUAD is dedicated to employer-of-choice practices to ensure that our people remain our strongest assets.

Academic staff

NYU New York, NYU Abu Dhabi, and NYU Shanghai form the backbone of NYU’s global network of degree-granting campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. Our faculty are distinguished in their research and teaching. Our students are drawn from around the world and surpass all traditional recruitment benchmarks, both US and global. NYU Abu Dhabi’s highly selective liberal arts enterprise is complemented by an institute for advanced research, sponsoring cutting-edge projects across all disciplines.

Postdoctoral and research

Postdoctoral associates are a vital part of the research community of NYU Abu Dhabi. They bring expertise from international laboratories, often with existing collaborations to assist the broader reach of global research efforts. Research and scholarship generated at NYUAD focuses on interdisciplinary and stand-alone projects in engineering, marine science, history, economics, neural science, cyber security, art history and philosophy, mathematics, and genomics.