Subcontract Administrator

Job description / Role

Wood is currently recruiting for an experienced site subcontract administrator

Wood is currently recruiting for an experienced site subcontract administrator with extensive experience in the oil and gas industry to join the EPCM team in Abu Dhabi within our Oil, Gas & New Energies business. Due to the nature of the projects and client expectation, the position will be based full time at Abu Dhabi at site.

Remarkable people, trusted by clients to design and advance the world.

The role

We are currently seeking a qualified and experienced site-based subcontract administrator to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.

The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.

Our clients and projects

Designing the future. Transforming the world.

Woods Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model, and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids, and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition, and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: delivered to high profile clients across the energy sector
• Commitment to diversity and inclusion: we are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: with regular reviews to ensure we are rewarding at the right level in line with the market
• Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
• Group life and personal accident insurance: the company provides life assurance cover
• End of service gratuity: in line with UAE labor law, all employees are eligible for an end of service benefit
• The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
• Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication, and many years services of our employees at 5 year service milestones
• Commitment to continued professional development: development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy transition academy: join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

The key objectives for this role are:

• Effective subcontract administration: ensure accurate and timely administration of all ancillary subcontract packages in accordance with project requirements, contractual obligations, and ADNOC standards.
• Contractual compliance: monitor and enforce compliance with FIDIC-based contracts, ensuring all subcontractor activities align with scope, schedule, and quality expectations.
• Vendor coordination & performance: maintain strong working relationships with subcontractors and vendors, ensuring performance is tracked, evaluated, and aligned with project KPIs.
• Documentation & reporting: maintain comprehensive records of subcontractor documentation, including progress reports, variations, claims, and approvals, ensuring transparency and audit readiness.
• Cost & risk management: support cost control efforts by identifying potential risks, managing variations, and contributing to dispute resolution processes.
• Cross-functional collaboration: work closely with engineering, procurement, construction, and commercial teams to ensure seamless integration of subcontractor activities into the overall project execution plan.
• HSSE compliance: ensure all subcontractor operations adhere to site-specific HSSE (health, safety, security & environment) requirements and contribute to a safe working environment.
• Support project delivery: contribute to the successful and timely delivery of ancillary packages, supporting overall project milestones and client satisfaction.

Responsibilities

• Administer and manage subcontract agreements related to ancillary packages at the project site.
• Ensure compliance with contractual terms, project specifications, and ADNOC standards.

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• Coordinate with engineering, procurement, construction, and commercial teams to align subcontractor activities with project milestones.
• Monitor subcontractor performance, progress, and deliverables to ensure timely and quality execution.
• Review and process subcontractor documentation including invoices, variations, and progress reports.
• Support resolution of claims, disputes, and change orders in coordination with the contracts team.
• Maintain accurate records of subcontractor activities and ensure timely reporting to project leadership.
• Participate in site meetings, inspections, and audits as required.
• Ensure adherence to HSSE requirements and site safety protocols in all subcontractor operations.
• Contribute to continuous improvement of subcontract administration processes and procedures.

Qualifications

Skills and qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you dont match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the worlds most critical challenges.

Qualifications:

• Bachelors degree in engineering, construction management, quantity surveying, or a related discipline
• Additional certifications in contract management, procurement, or project controls are an advantage
• Minimum of 8-10 years of relevant experience in subcontract administration, with at least 5 years in a site-based role within the oil & gas or infrastructure sector
• Prior experience working on ADNOC or other major Middle East projects is highly desirable

Knowledge:

• Strong understanding of FIDIC contract frameworks and subcontracting principles
• In-depth knowledge of procurement processes, subcontractor management, and site logistics
• Familiarity with ADNOC standards, procedures, and compliance requirements
• Working knowledge of construction sequencing, project execution plans, and interface coordination
• Understanding of change management, claims handling, and variation control
• Awareness of HSSE regulations and site safety protocols

Skills:

• Excellent contractual and commercial acumen
• Strong negotiation, analytical, and problem-solving skills
• Proficient in MS Office Suite, with working knowledge of ERP systems (e.g., SAP, Oracle) and document control platforms
• Effective communication and stakeholder management skills across multidisciplinary teams
• Ability to prioritize tasks, manage multiple subcontract packages, and work under pressure in a fast-paced site environment
• Strong reporting and documentation skills with attention to detail

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.