Payroll Officer

• Department
• Talent Management_Payroll
• Job posted on
• May 09, 2024
• Employment type
• Full Time

Job Role Payroll Management Incharge Span Function Talent & Corporate HR Job Family Officer Reporting to (position) Group Head - Talent and Corporate HR Direct Reportees NA Job Context

Job Purpose The Payroll Management Incharge is responsible for overseeing the payroll processes within the organization. This includes managing payroll operations, ensuring accurate and timely processing of payroll transactions, compliance with relevant laws and regulations, managing leaves and attendance, and providing excellent service to employees regarding payroll-related inquiries. The Payroll Management Incharge collaborates with various departments to gather and verify payroll data, conducts payroll audits, and continuously seeks process improvements.

• Job Dimension Job Responsibilities Payroll, FNF and Consultant payment Processing:
• Manage end-to-end payroll and FNF processing for all employees.
• Ensuring accuracy and timeliness in accordance with company policies, employment contracts, and legal regulations.
• Process payroll changes, including new hires, terminations, promotions, and salary adjustments.
• Validate and reconcile payroll input inculding time and attendance data to ensure accuracy.
• Address employee inquiries related to payroll, taxes, and benefits.
• Provide excellent customer service to employees regarding payroll-related concerns.
• Educate employees on payroll-related policies and procedures whenever required
• Timely processing of consultant payments.

Data Management

• Maintain and update employee payroll records, including salary adjustments, tax withholdings, and other deductions.
• Ensure accuracy of employee data in the payroll system.
• Collaborate with HR and finance departments to gather and verify payroll-related information.

Compliance And Reporting

• Managing payroll and Labour Compliances like: Provident Fund, ESIC, Profession Tax, Income Tax, Labour Welfare Fund, annual returns etc.
• Ensuring timely payment of statutory dues within a timeline.
• Stay up-to-date with payroll laws and regulations; ensure compliance with relevant legislation.
• Prepare and submit payroll-related reports as required by regulatory authorities.
• Managing quarterly and annual TDS return filing and issueing form 16 with 100% accuracy within the timeline.

Leave And Attendance Managment

• Managing entire leave manangement area with accurancy in terms of Leave credit, Debit
• Preparing monthly recociliation on leave balance
• Preparing leave data for acturials.
• Managing weekly off clashesh with public, national or optional holidays without any deviations
• Preparing annual leave encashment data.

Audits And Reconciliation

• Conduct periodic audits to ensure accuracy and integrity of payroll data.
• Managing internal and external audits
• Physically visiting the locations for payroll related audits
• Reconcile payroll accounts and resolve discrepancies.
• Prepare financial reports related to payroll for management review.

Process Improvement (Automation)

• Identify opportunities for process improvements in payroll processing.
• Collaborate with IT and other departments to implement automation and streamline payroll processes.
• Stay updated with payroll software and technology advancements; recommend upgrades or changes as necessary.

Internal & External Relationship Function Agency Purpose of function Frequency Nature of Relationship Zone HRBP Strategic Vendors Compliance, Benefit Vendors Advanced Job Position Pillar People Vertical Talent & Corporate HR Group Talent Management Team Talent Management_Payroll Job specification Experience Minimum 5 years of experience in payroll management, with a demonstrated track record of handling payroll processes, compliance, and employee inquiries. Qualification Bachelor’s degree in Human Resources, Finance, Accounting, or related field.

Proven experience in payroll processing and administration, preferably in a supervisory or managerial role. Certifications/Trainings Certification in Payroll (e.g., Certified Payroll Professional, APA Payroll Fundamentals) is a plus.

Competencies

Behavioural Attention to detail, Confidentiality, Integrity, Communication skills, Problem Solving, Time Management, Teamwork and Collaboration, Adapability Functional In-depth knowledge of payroll regulations, tax laws, and compliance requirements.

• Strong attention to detail and accuracy in processing payroll data.
• Proficiency in payroll software and MS Office applications.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong analytical and problem-solving abilities.