Executive Assistant - M.D. Office, ACG Group

Position Title: Executive Assistant to MD
Organization Context
Position Title
Executive Assistant
Employee Name
Grade :
Department
MDs Office
Location:
Mumbai
Reports To
Group Managing Director
Reported By
ACG is the worlds only integrated pharma manufacturing solutions company. We are headquartered in Mumbai, India. ACG has a presence in over 100 countries with its products and services that strive to provide world-class technology across multiple domains. We offer a complete range of solutions beginning with empty capsules, granulation and tablet coating, capsule filling, tabletting, packaging films, blister packing, and carton packing to the end-of-line solutions and track and trace systems.
We have an opportunity in ACG Group for EA to the MD.

• Job Objective
  

The Executive Assistant to the Managing Director will provide operational, and administrative support to the MD. The role involves coordinating key business initiatives, driving governance and supporting strategic planning, and ensuring seamless communication and execution of leadership priorities across the organization.

• Primary responsibilities
  

Strategic and planning

• Develop a strong understanding of the business context and strategic priorities of the MD to effectively support planning and execution of key initiatives.
• Assist the MD in prioritizing strategic initiatives based on business needs, organizational readiness, and available bandwidth.
• Support the preparation of strategic reports, presentations, and dashboards for leadership and board-level discussions.

• Coordinate with various business and functional leaders to track progress on strategic initiatives and ensure timely execution
  

Governance & Process Coordination

• Ensure adherence to organizational processes and governance mechanisms across initiatives driven by the MDs office.
• Coordinate cross-functional inputs for reviews, leadership meetings, and business updates.
• Facilitate internal audits, compliance checks, or review mechanisms where required and prepare summary reports for the MD.
  

Project & Program Management

• Support the MD in driving key strategic projects by tracking milestones, managing timelines, and coordinating with stakeholders.
• Program manage special initiatives led by the MD and ensure alignment across teams for effective execution.
• Develop and maintain project trackers and ensure timely follow-ups with stakeholders.
  

Communication & Stakeholder Management

• Prepare communication drafts, presentations, and key messages on behalf of the MD for internal and external stakeholders.
• Ensure consistent messaging and effective communication across teams in alignment with organizational priorities.
• Coordinate leadership meetings, prepare agendas, capture key discussion points, and track action items.
  

Operational Support

• Assist in planning and tracking annual business plans and strategic priorities in coordination with business leaders.
• Maintain structured documentation and records of key decisions, meetings, and strategic discussions.
• Ensure efficient coordination of the MDs office with internal teams and external stakeholders.
  

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

• Key Result Areas
• Adherence to PMO timelines
• Effectiveness of insights from analytics
• Key Interfaces
  

Internal Interfaces
External Interfaces

• Business Heads (For providing analytics insights and for PMO work)
• HR Heads
• All Group and Business CXOs
• Industry Experts
• Customers
• External Agencies
• Educational and Experience Requirements
  

Minimum Requirement
Desired
Level of Education

• MBA / Graduate from a reputed institution
  

Experience

• At least 4 years in a position of similar responsibility
• Worked in Manufacturing / Pharmaceutical industry