Administrative Assistant - UAE National - Al Ghad Charter School - Immediate Start

Aldar Education is currently seeking an outstanding Administrative Assistant (UAE National) for Al Ghad Charter School in Abu Dhabi for Immediate Start.
Al Ghad Charter School is an American Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Al Ghad Charter School is a great place to work. It has an exciting, diverse, and progressive learning community that is committed to fulfilling the National Agenda for our Emirati students. Our learning culture is under pinned by our mission statement, Excite, Challenge, empower allowing all students to thrive.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi's leading school group.
The main purpose of the role is to support with administrative assistance and organization of the department. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
Responsibilities
Main Duties and Responsibilities:

• Attend all administration team meetings
• Typing and branding of official documents and letters to Secondary parents
• Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder's responsibility
• Link to Aldar HQ for all Secondary related issues/tasks
• Design new documents, where necessary, to improve Secondary Academy's effectiveness
• Attend any training deemed necessary in relation to the role of Admin Support – Secondary
• Support new staff – arrival, induction, accommodation and any other requirements
• 
  Maintaining up to date records for all Secondary pupils on engage
• Assist with the preparation of Secondary PTCs
• Mail merge letters to provide a more personalized service for parents and attached to DMS system
• Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
• Ensure all fire registers are up to date and accurate for the Secondary School
• Process any student leavers forms for whole school, update Engage and forward to Admissions
• Responsible for arranging the cover of secondary teachers in times of absence
  

Specific Duties

• Manage diaries of team members, schedule internal and external meetings
• Assist in planning itineraries, including booking travel and accommodation
• File correspondence and other records related to the activities of the Division.
• Maintain and update files. Establish and improve own filing system.
• Raise and requisitions, maintain and distribute office stationery and supplies.
• Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch.
• Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail.
  

Qualifications

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Minimum Qualifications

• High School Certificate or bachelor's degree
  

Minimum Experience

• Minimum of 3 to 5 years of experience in a similar industry
  

Job Specific Knowledge & Skills

• Proficient in operating PC, Photocopier, and various office machines
• Proficient in Microsoft Office programs, and Outlook 365
• Strong English communication skills (verbal and written)
• Arabic speaking skills of advantage
• Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
• Excellent office management skills
• Strong ability to prioritize and multi task
  

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunities employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.