Accounts Payable – Team Lead

JOB DESCRIPTION

Business Title: Accounts Payable – Team Lead

Division / Department: FSS India

Location: Pune

Purpose of the Job

To lead and ensure proper recording of expenses through invoice booking and provisions. Payment to domestic and foreign suppliers as per due date. Direct & Indirect Taxes and Duties as per company policy.

Key Working Relationships

Internal

Accounts Payable

• This position reports to Head – Accounts Payable and closely works with Accounts Payable team
• Indirect Tax
• To work closely with respect to GST accounting, reports and requirements.
• Purchase & Stores
• The role shall work with these sections and should Communicate, highlight and resolve the issues.
• Corporate Finance

• To ensure monthly, quarterly and annual closing activities. Quarterly reporting and matching Group Supplier Balances [ D4P ]
• Local IT
• Communicate improvement requirements and also highlight and resolve the issues.
• Other Departments
• To ensure communication with respect to domestic and foreign supplier invoices, payments [ Domestic and A1 & A2 ], provisions, etc.
• Compliance
• To ensure compliance related to (1) BoE & ORM closure (2) MTT (3) With Holding Tax (4) GST – Reverse Charge Mechanism
• External
• Internal & External Auditors
• To co-ordinate the requirements from internal and external Audits as an when planned.
• Suppliers
• Interaction with suppliers related to Reconciliation, Balance Confirmation, WHT Certificates , MSMED status etc.
• AP Outsource Agency
• To manage & guide AP outsourcing team.
• Consultants
• Interaction with Bank , Software Developers, GST, TDS etc.

Key Authorities

• Keeping checks on day to day basis on Accounts Payable Bill Booking and Payment transactions to ensure smooth functioning and supporting monthly closing, Audits and ensure compliance related to supplier contracts, GST , TDS related matters.

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• KPI Roles and Responsibility
• End to End knowledge of managing invoice processing / P2P Cycle.
• Proper control over Supplier payments including A1 & A2 payments by proper verification and timely accounting to correct GL and CC.
• Guide & support AP team on monthly & quarterly reporting activities.
• Understand and ensure compliance related to Merchanting Trade Transaction, With Holding Tax, GST – RCM, BoE and ORM Closure etc.
• Co-ordination with various departments for proper accounting of Accruals related to various expenses at financial period end.
• Adherence to applicable controls with respect to Accounts Payable activities.
• Assisting in various audits by way of providing sample documents, reports, reconciliations.
• Co-ordination with various stakeholder i.e. Purchase Department, Stores, Local IT, Bank and various department.
• Ability to listen, understand and respond appropriately.
• Self-motivated individual who is proactive and take initiative.
• Analytical and Problem-solving skills.
• Team Building Skills.

Competencies (Knowledge, Skills, Experience and Behaviours Required for the Job)

Qualifications/ Certifications: M.Com / MBA /CA Inter / CWA Inter

• Accounting professional with 10+ years of experience in Accounts Payable
• Sound knowledge of P2P Cycle, TDS, TCS and GST laws, MSMED etc.
• Knowledge of ERP. Knowledge of Movex will be added advantage.
• Computer literacy well versed with Excel, MS Office, and knowledge of ERP system.
• Good communication skills, both verbal and written are essential due to the degree of documentation and interaction various internal and external stakeholders.
• Associate will need to be well organized, able to coordinate, prioritize, handle multiple tasks and show initiative and desire to learn.