Project Document Controller

Req ID:380881

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

• Control document formal homogeneity : use of template, reference, version


• Prepare and record documents submission to Customer / Partners


• Update Trackers and PTD system


• Record incoming and outgoing correspondences and documents into project PTD system


• Follow the rules defined in the Project Document Control Plan


• Review the All documents under Projects under the Quality parameter of Documentation before release to customer.


• Cross Verifications of Document version and references before release


• Projects related ordering in System using SAP,BR BAAN, Webcycle and EBuy tools etc.



• Maintaining project BOM (Bill of Material) by taking inputs from different functions like procurement, logistics, and Engineering


• Preparing Milestone Completion Certificate and maintaining a record of all payment made, pending payment, customer comments on balance payment etc.


• Follow-up with Internal team and Customer for all the critical document response.


• Documenting and following up on important actions and decisions from meetings.


• As the center of all technical product and project documentation, Project Documentation also serves as the technical contact point for obtaining or receiving all technical documentation. For example, between Engineering and Procurement for external sub-suppliers and between Engineering and Project Management for joint venture, partners and clients, managing information flow in and out of Engineering, also ensures external distribution of data and documents and it provides support in the preparation of transmittals and copies.


• To ensure that relevant versions of applicable documents are available at points of use.


• To ensure integrity of data and the maintenance of rules, classification, numbering & naming conventions.


• Support Document Preparation and Distribution


• The Project Documentation controller supports document preparation and distribution. These responsibilities include the following activities:


• Create contract and project specific templates.


• Report on the Status of project Documentation. e.g. Weekly review/report of external documentation, Monthly progress reports, Manage and maintain distribution lists to control access to proprietary documents, & ensure distribution lists up-to-date.



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• Ensure processes to approve documents for adequacy prior to use are followed.

Interface with customer for resolving issues, if any, related to project submissions, invoicing, and follow-up for payment.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Job Type:Experienced

Job Segment: Procurement, Document Control, Accounting, Project Manager, SAP, Operations, Administrative, Finance, Technology