Accounts Payable Accountant

Location: IDAS Global, Mohali (Sector 74, Near Ajit Samachar)

Department: Accounts

Reports to: Chartered Accountant (Team Lead)

Team Size: 5 accounting staff

Work Hours: Mon–Fri 11:00 AM–9:00 PM; Sat 11:00 AM–5:00 PM

Position Summary

Responsible for end-to-end accounts payable and purchase order management on Odoo ERP, ensuring timely and accurate supplier payments, vendor reconciliation, month‑end support, MIS contributions, and continuous process improvements.

Key Duties & Responsibilities

- Invoice Management: Receive, review, code, and process vendor invoices; match against POs and receiving documents.

- Purchase Orders: Create and manage POs in Odoo ERP; ensure POs align with purchase requests and approvals.

- Payment Processing: Schedule and execute payments (bank transfer/NEFT/RTGS/checks/ACH/wire) accurately and within terms to maximize discounts and avoid penalties.

- Reconciliation: Reconcile vendor statements monthly; resolve discrepancies and outstanding balances.

- Vendor Relations: Act as primary contact for vendor payment inquiries, manage disputes, and maintain accurate vendor records (including KYC/W-9s/tax docs).

- Compliance & Reporting: Ensure adherence to company policies, internal controls and tax requirements; support audits and statutory documentation (GST/VAT where applicable).

- Month-End Closing: Assist with posting, accruals, cutoffs, journal entries and AP reconciliations for month‑end and year‑end close.

- MIS & Analysis: Prepare and deliver weekly/monthly AP inputs and reports (aging, payment forecasts, cash outflow); assist team in MIS consolidation and validation.

- Team Support & Improvements: Provide guidance to AP team members, propose and help implement process improvements and automation in Odoo ERP.

Key Result Areas (Examples)

- Invoice Processing Accuracy: ≥ 99% error-free postings monthly.

- Timely Payments: ≥ 98% payments processed on or before due date.

- PO Timeliness & Accuracy: 100% POs raised for approved requests within 24–48 hours; ≤ 2% PO discrepancies.

- PO–Invoice Alignment: ≥ 98% invoices matched to POs/GRNs or escalated within 5 working days.

- Supplier Reconciliation: Top 50 suppliers reconciled monthly; ≥ 90% discrepancies resolved within 15 days.

- MIS Timeliness & Quality: Weekly inputs within 1 working day of cut-off; monthly reports within close timelines with zero material errors.

- Compliance: 100% new vendor KYC/tax docs completed within 7 working days.

Qualifications & Skills

- Experience: 5–6 years in AP, accounting or finance roles; ERP experience (Odoo preferred; SAP/Oracle/QuickBooks acceptable).

- Education: Commerce Graduate; Bachelors in Accounting or Finance.

- Technical: Proficient in MS Excel and Microsoft Office; familiarity with invoice automation tools and payment banking processes.

- Soft Skills: High attention to detail, strong organization and time-management, analytical and reconciliation skills, effective communication, and stakeholder management.

Equal Opportunity

IDAS Global is an equal opportunity employer.