INTERNSHIP- Accounting

Job description:

As a successful Junior Associate, Accounting and Finance, your main responsibilities are; but not limited to:

Responsibilities :

1. Accounts Payable (AP)

• Process vendor invoices, verify supporting documents, and ensure timely payments in line with Company policies and applicable accounting standards.
• Execute payments for vendors, statutory dues, payroll, and reimbursements following approval protocols.
• Manage employee and director expense reimbursement processes, ensuring proper documentation and approvals.
• Oversee petty cash transactions, maintain accurate records, and perform periodic reconciliations.
• Ensure accurate and timely processing of statutory payments (including but not limited to GST, TDS, PF, ESI, SOCSO, PCB, SST).

2. Accounts Receivable (AR)

• Generate and issue sales invoices for relevant entities in accordance with applicable accounting standards.
• Record all receipts and incoming payments in the accounting system accurately and promptly.
• Monitor outstanding customer receivables and dispatch payment reminders as scheduled.
• Liaise with customers for payment clarifications or resolution of discrepancies when required.

• Reconcile customer accounts, ensuring timely and accurate revenue booking.

3. Banking & Treasury Management

• Prepare and execute bank payments, including those across multiple entities, as per Company requirements.
• Track and update daily bank balances, ensuring sufficient available funds for ongoing and future payments.
• Accurately record all banking transactions and entries related to payments and receipts.
• Support payroll processing and payments for all assigned regions/entities.
• Manage inter-company fund transfers, perform related reconciliations, and ensure compliance with internal controls.

4. Financial Reporting & Documentation

• Assist in the preparation of Profit & Loss accounts, project cost sheets, and other financial or management reports as directed.
• Maintain and update ERP records, service sheets, agreements, and contracts as per entity requirements.
• Support management with timely and accurate reports on cash flows, outstanding receivables, and vendor liabilities.
• Ensure systematic and secure filing of all financial documents and records.
• Assist in furnishing data, reports, and schedules required for statutory, tax, and internal audits.

5. General Finance & Accounts Support

• Ensure all assigned work strictly complies with relevant accounting standards and Company policies at all times.
• Support month-end and year-end closing activities, including reconciliations (bank, vendor, customer, inter-company, etc.).
• Prepare and provide ad-hoc financial data, analysis, and documentation as requested by Management or Auditors.
• Respond in a timely manner to all finance-related queries raised internally or by third parties as authorized.

6. Additional Responsibilities

• The Joinee shall, in addition to the above-stated duties, undertake any other finance- or accounts-related tasks, projects, and assignments which the Company, Management, or its authorized representative may reasonably assign from time to time during the period of engagement, in accordance with the needs of the business and in compliance with applicable laws and Company policies.
• The Joinee agrees to provide full cooperation and due diligence towards the completion of such assigned tasks and to adapt to varied assignments within the Finance & Accounts department as per organizational requirements.

7. Daily Updates and Record Maintenance

• The Joinee shall ensure that all assigned tasks, accounting entries, reconciliations, and records relevant to the Accounts Payable, Accounts Receivable, Banking, Treasury Management, Financial Reporting, and General Finance functions are updated on a daily basis or as per the deadlines specified by the Company.
• Daily entries, documentation, and any relevant schedules are to be accurately and promptly maintained in the applicable accounting software/ERP system, physical records, or any prescribed register as may be directed by the Company from time to time.
• The Joinee is responsible for timely communication of any discrepancies, pending items, or unresolved issues identified while updating transactions to their reporting manager or the concerned authority, ensuring that all such matters are flagged without delay.
• The Joinee may be required to submit daily progress reports, checklists, or summary updates in the format specified by the Company, confirming completion and status of key daily reconciliations, entries, and assigned tasks.
• Timely and accurate updating of records, together with prompt communication to management regarding any discrepancies, pending issues, or concerns, is essential; any omission in these duties may be considered a breach of engagement and may result in disciplinary action or other measures in accordance with Company policies, contractual terms, and management decisions.
• Location :Mumbai [Remote]