Legal Administrative Support

Overview
The legal administrator will be responsible for overseeing and improving the legal team’s administrative workstreams including the team’s tools and systems. One of the position’s primary roles is to maintain the contract repository system and assist in building out logical contract workflows within that system. Additionally, the legal administrator will work alongside attorneys, paralegals, legal interns, and other staff to complete miscellaneous administrative tasks, including processing agreements for signature, maintaining various datasheets and trackers, and organizing files and emails. The legal administrator is a permanent position in the legal department with the potential to grow and develop within the company.
Job Duties

• Filing and searching for contracts in the contracts repository system
• Maintaining and organizing the contract repository system
• Assist in the team’s migration to a new contract repository system
• Creating and facilitating operational workflows in the contract negotiation tool
• Communicating with internal business partners about administrative requests and the status of contracts
• Managing administrative requests through a ticketing system
• Preparing and sending contracts for wet or e-signature
• Coordinating, monitoring, and improving key operating systems (internal policies, procedures, checklists, templates, examples, scripts, etc.)
• Sorting legal documents, physical mail, and emails
• Running and reporting analytical analyses and updating internal databases
• Assisting attorneys and interns with miscellaneous legal and administrative tasks.
  
• Preparing training materials and assisting in administering training to new team members.
  

Qualifications
Required Qualifications:

• Proven excellence as a legal assistant, legal office administrator, or other related position
• Be an energetic, reliable self-starter who is eager to learn and grow
• Highly organized and efficient
• Analytical and methodical problem solver who enjoys finding areas to improve operational efficiencies
• Demonstrated high standards of excellence in work product and professionalism
• Able to take direction from a broad and diverse group of colleagues across various time zones (London, Seattle, and Durham)
• Resourceful team player with the ability to work both independently and within a team
• Outstanding abilities to communicate in person, in writing, over the phone, and by video conferencing
• Ability to prioritize and manage multiple projects at once
• Strong sense of discretion and ability to maintain sensitive information in strict confidence

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• Proficiency with Microsoft Word, Outlook, Google Drive, Adobe Pro, AdobeSign, and DocuSign
• Experience creating and maintaining logical processes and workflows
• Flexibility to take on new responsibilities should the legal departments needs change
  

Preferred Qualifications

• Proficiency with Jira and Ironclad or similar software development tools and contract lifecycle management and repository systems
• Familiarity with in-house legal terminology and legal contracts
  

About Avalara
We’re Avalara. We’re defining the relationship between tax and tech.
We’ve already built an industry-leading cloud compliance platform, processing nearly 40 billion customer API calls and over 5 million tax returns a year.
Last year, our tribe expanded by a cool thousand people - there’s nearly 5,000 of us now. Our growth is real, and we’re not slowing down - not until we’ve achieved our mission - to be part of every transaction in the world.
We’re bright, innovative and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. Ownership and achievement go hand in hand here. We instill passion in our people through the trust we place in them.
We’ve been different from day one. Join us, and your career will be too.
EEO Statement
We’re an Equal Opportunity Employer. Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.