Senior Associate – Background Verification & Vigilance, HR Shared Services

About BNP Paribas India Solutions
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.
About BNP Paribas Group
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Groups performance and stability
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.
Position Purpose

• Perform candidate / employee screening i.e. Vigilance, Background Verification, for new joiners, within the remit of Global HR Shared Services team for different regions.
• Ensure screening / checks are completed as per the group / local guidelines within the agreed timelines, accuracy, service level agreements with vendors and frequency.
  

Responsibilities
Direct Responsibilities

• Understand, Maintain and follow the group procedure for screening to conduct checks and ensure they are completed as per the group guidelines
• Liaise with Candidates & Recruiters to ensure receipt of complete set of documentation / details (includes personal, professional, educational) required for conducting screening (BGV & Vigilance) are received, seeking clarifications with them on need basis, liaising / coordination with vendor
• Follow the applicable policies, local regulatory requirements, SOPs and maintain them as live document
• Able to review / investigate cases, prepare approval notes with supporting documents stating the facts / outcome for procuring approvals as per the agreed grid
• Should be able to gather thorough knowledge and become a Subject Matter Expert (SME) on the end-to-end process / deliverables, including understanding of policies / procedures
• Completion of daily BAU activities for with no breach in turn-around time including timely follow-ups & escalation of issues as & when required to the management & stakeholders.
• Prepare KPIs and dashboard at regular intervals to stakeholders showcasing progress and completion status
  
• Support / Partner during Audits reviews and Adhere to GDPR guidelines
  

Supporting Activities

• Maintenance of mandatory records / data and ensure they are available as requested during various Audits internal and external
• Follow controls (maker and checker) steps within the processes managed to mitigate risks
• Conduct Quality review / Audits to assess the accuracy and completeness of the screening process followed by the team
• Extract data to generate relevant dashboards & assist in timely reporting of the analysis
• Take initiative of any project which would help in streamlining the process within or outside the team
  

Contributing Responsibilities

• Eye for detail
• Self-Driven Individual
• A Complete Team player
• Ability to deliver within timelines
• Strong & Clear communication skills
• Willing to shoulder added responsibilities & projects
  

Technical & Behavioral Competencies

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  MS Office, carries sound knowledge with Excel
• Knowledge of different screening tools, HR tools such as PeopleSoft, Oracle, SAP or any such relevant HR Systems
• Has worked on background verification process in an HR Shared Services environment or in the BFSI industry
• Engage effectively with key stakeholders such as BGV Vendors, Recruiters, Compliance & Legal team etc.
  

Behavioural Skills

• Presentable & Confident
• Strong communication skills - oral & written
• Self-Driven
• A Complete Team player
• Ability to deliver / Results driven
  

Transversal Skills

• Ability to understand, explain and support change
• Ability to develop and adapt a process.
  

Specific Qualifications
Education Level: Bachelor Degree or equivalent
Experience Level: At least 3 years