Office Manager

About Boopin

Boopin is one of the fastest-growing independent marketing agencies in the region, helping global and regional brands unlock growth through data-driven media, creative excellence, and innovation. Headquartered in Dubai, with offices across the MENA and APAC regions, Boopin works with some of the most exciting brands across industries to deliver measurable business outcomes.

Role Overview

Boopin is currently looking for an Admin to join our Dubai office. The ideal candidate will exhibit high standards, possess excellent communication skills, and have the ability to take initiative and prioritize daily tasks effectively. A strong ability to take charge and meet tight deadlines will ensure your success in this multifaceted role.

Responsibilities

• Handle and coordinate active calendars
  
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Book meetings and schedule events
• Maintain a filing system for data on customers and external partners
• Distribute incoming and outgoing mail
• Prepare regular reports and presentations
• Organize, store, and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements

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  Handle queries from managers and employees
• Update office policies and ensure compliance with them

The ideal candidate will be responsible for overseeing the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Qualifications

• Proficiency in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multitask, organize, and prioritize work