Finance Specialist (AP)

Description

Finance Specialist – Accounts Payable
Location : Chennai, India
Required Language : English
Employment Type : Full Time
Seniority Level : Associate
Purpose
Travel : <10%
This position is responsible for good corporate governance and financial stewardship in managing and supporting a timely Account Payable, general ledger, managing the supplier contracts, documentation and reconciliations to ensure accuracy of the financial data. In addition, this role extends to assist in cash management function for business needs and ensure sufficient funding to maximize free cash flow.
This position reports to the Finance Manager based in India office and will support and drive any initiatives or projects assigned.
Education

• Bachelor or master’s degree in commerce
  

Mandate Experience

• Minimum of 5 years relevant working experience in accounts.


• 
  Relevant working experience in Accounts Payable, General accounting and handling import trade compliance, Banking compliance


• Proficiency in SAP and Microsoft Office products (including Excel).
  

Key Responsibilities

• Perform day-to-day accounting activities like invoice posting for inventory and non-inventory, expenses booking including employee travel claims, good knowledge of book-keeping procedures and addressing Vendor queries,


• Processing Accounts payable in SAP environment.


• Review all payable Invoices for appropriate documentation & Approval.


• Verifying & reconciling the invoices with Purchase Order & Receipts


• Assign or Post Invoice to proper cost centre & Supplier accounts Group


• Work with vendors to resolve past Due invoices & respond to vendor Queries


• Reconcile Monthly with vendor statements


• Resolve Purchase order, Contract, Invoice or Payment discrepancy & Documentation with supervisor support (Debit memo, Stop payment. Purchase order amendments)


• Verifying/Audit, Processing & posting of travel and other employee related claims.


• Accounting Purchase invoice and Debit note of purchase invoice.


• Knowledge in handling the AP tax invoices and Tax forms especially direct and indirect tax statutory point of view.


• Work closely and co-ordinating with Inter-company Finance Department


• Prepare AP reports.


• Support to internal / external auditor.


• Maintain Documents, Records, Files both soft and hard copies, so as able to get the documents as and when required.


• Assist in month end closing

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• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices


• Assist with other projects as needed


• Month end closing support like estimating Accruals, Debit and credit note follow-up with supplier in case of discrepancy in invoice, review AP report and close the tiny difference, TCS, TDS reconciliations


• Streamline the accounting work processes, review control accounts support in prepare balance sheet reconciliation for review. Share best practices with other finance associates in APAC region.


• Support in preparing audit schedules and support & meet the local regulatory or statutory compliance requirements, internal/external audits, and ISO auditor.


• Provide support to the Finance Manager and Financial Controller-APAC for any initiatives/projects assigned.
  

Required Skills

• Familiar with ERP system and must have SAP FICO system.


• Computer proficiency in SAP and Microsoft Office applications (particularly MS Excel)


• Good knowledge of Trade Exports and basic GST concepts and workings


• Ability to work independently, resourceful and an effective team player.
  

Personality Traits

• Good written, verbal communication skills and able to communicate effectively


• Ability to work independently and adapt to rapid change environment in a fast-paced, changing, and high-volume environment with emphasis on accuracy and timeliness


• Good interpersonal skills and culturally sensitive and able to deal & collaborate with people from various cultural backgrounds and countries