Admin & Procurement Professional

About the role
We are looking for a seasoned Admin and Procurement professional to oversee our Pune office operations. You will be the backbone of our facility management, ensuring cost-effective procurement, seamless vendor relations, and high standards of security and pantry services.

What Youll Do
1. Strategic Procurement & Vendor Management
Sourcing & Negotiation: Identify, vet, and onboard vendors for office supplies, IT assets, and facility services. Negotiate terms to ensure the best balance of quality and cost.
Lifecycle Management: Maintain a database of preferred vendors, track performance via KPIs, and manage annual renewals/contracts.

Compliance: Ensure all vendor agreements align with company policies and local labor laws.

2. Facility & Security Administration
Security Management: Direct supervision of security personnel. Ensure 24/7 coverage, manage visitor logs, and oversee surveillance/CCTV protocols.
Office Upkeep: Manage general repairs, AMC (Annual Maintenance Contracts) for ACs, fire safety equipment, and UPS systems.

3. Pantry & Hospitality Services
Inventory Control: Manage the procurement and daily distribution of pantry supplies, including food, beverages, and fresh fruit.
Hygiene Standards: Ensure the pantry staff maintains high levels of cleanliness and that food items meet safety standards.

4. General Administration
Asset Management: Maintain a precise inventory of all physical assets within the Pune office.
Billing & Documentation: Verify invoices against deliveries, manage the admin budget, and coordinate with the Finance team for timely payments.

On Your First Day, Well Expect You to Have Education:
Bachelors degree in Business Administration, Supply Chain, or a related field.
Experience: 5-7 years in a dedicated Admin/Procurement role (Real Estate, IT, or Manufacturing sectors preferred).

*Note on Preference: This role often requires extensive on-site coordination with local vendors and security deployments. We prefer male candidates due to the nature of site visits and late-hour facility emergencies.

Why Join Us?
Opportunity to build and streamline procurement processes from the ground up.
A fast-paced, professional environment with room for growth.

Benefits: At Calfus, we value our employees and offer a strong benefits package. This includes medical, group, and parental insurance, coupled with gratuity and provident fund options. Further, we support employee wellness and provide birthday leave as a valued benefit.