Executive Assistant Manager

Executive Assistant (Remote | EST Core Hours)

Schedule: MondayFriday, 9:00 AM – 5:30 PM EST
Type: Full-time, Remote
Reports to: Senior Leadership (C-suite)

This is a high-trust, high-visibility role at the center of execution. You will function as both a strategic operator and a precision-focused executive partner (Executive Assistant)—ensuring senior leadership stays focused on the highest-impact priorities while the organization moves quickly, clearly, and consistently.

About Us

We are a remote-first organization with 100+ employees operating in a fast-paced, high-accountability environment. Our leadership team moves quickly, decisions happen in real time, and execution matters. We’re looking for a highly capable partner who thrives on structure, urgency, and outcomes—someone who can keep multiple workstreams coordinated, protect leadership focus, and ensure follow-through across teams.

If you’re at your best when you’re owning the details, driving alignment, and making the entire system run cleaner, this role is for you.

Responsibilities

Executive Support & Leadership Enablement

• Serve as the primary right hand
  
  to senior leadership (CEO, CPO, CTO, COO) —anticipating needs, preparing materials, and removing friction from daily operations.
• Manage leadership priorities and follow-through, ensuring critical initiatives don’t stall between meetings.
• Draft and refine high-stakes communications (internal updates, executive notes, escalations, and decisions).

Meeting Management & Action-Item Ownership

• Attend virtual meetings (daily) to capture decisions, translate discussion into clear action items, identify owners, and set deadlines.
• Maintain a rigorous follow-up system: track deliverables, escalate blockers, and ensure commitments are completed on time.
• Create concise meeting recaps that leadership can trust (what was decided, what changed, what’s next, and who owns it).

Cross-Functional Coordination (100+ Employee Environment)

• Coordinate across teams to align schedules, handoffs, approvals, and execution timelines.
• Drive operational cadence: recurring check-ins, project updates, leadership rhythms, and “no surprises” status reporting.
• Support employee coordination needs as assigned (including leadership requests that require confidentiality, speed, and precision).

Operational Excellence & Special Projects

• Build lightweight systems and documentation that increase speed and reduce confusion (templates, trackers, SOPs, dashboards).
• Own special projects that require executive attention—moving them from ambiguity to clear execution.
• Help leadership stay audit-ready: organized records, structured notes, and secure handling of key documentation.

Confidentiality & Discretion (Non-Negotiable)

• Handle sensitive information (people matters, legal topics, strategic decisions, financial data) with extreme discretion.

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• Use impeccable judgment about what is shareable, when to escalate, and how to protect the company and leadership team.

Requirements

• Native Englishproficiency (spoken and written); you produce clean, executive-level writing with speed and accuracy.
• 4-year degreerequired (Master’s or advanced degree is a plus).
• Demonstrated experience supporting senior leaders in a high-volume, fast-paced environment (startups, tech, professional services, or similar).
• Strong operational judgment: you can prioritize under pressure, manage competing deadlines, and maintain accuracy without supervision.
• Exceptional organization and follow-through: you don’t just track tasks—you close loops.
• High comfort with modern remote tools (Zoom/Meet, calendars, docs, project tracking platforms, chat tools, spreadsheets).
• Professional maturity and reliability: consistent availability during 9:00 AM – 5:30 PM EST, Monday–Friday.

Preferred Skills (Highly Valued)

Strong technical background in software/application development (you can follow engineering discussions, understand workflows, and communicate clearly with technical teams).

Legal experience/knowledge (contracts, compliance workflows, corporate governance, or legal operations familiarity is a plus).

Experience in roles that blend EA + Ops + Chief of Staff responsibilities (you’ve operated as a “force multiplier,” not only an administrator).