Assistant Manager - Parts Planning & Procurement

Company Overview:

A leading and well-established diversified business group in the UAE with a strong presence across automotive, real estate, retail, mobility, and technology sectors. With decades of market leadership, the organization is known for operational excellence, innovation, and a customer-centric approach. The group offers a dynamic work environment, strong governance, and long-term career growth opportunities for high-performing professionals.

Job Purpose:

Responsible for Parts overall order planning & procurement to ensure high fulfilment rates across channels while maintaining Optimal inventory & months of supply (MOS) and review of Syncron alerts and maintenance. The role involves leveraging on data analytics, process improvements, analyzing and promoting slow-moving / aged stocks through all channels to minimize parts obsolescence. Coordinating with principals on backorders, and operational issues.

Job Responsibilities:

Financial Target achievement:

• Ensure parts orders are reviewed and placed timely in line with calendar schedules & Order value forecast to achieve Principal Purchase Targets.
• Monitor incoming shipments & coordinate with Freight forwarder, custom clearance, Finance & Warehouse teams for receipting shipments & maintain optimum inventory level in line with planned Months of Stock / Stock Turn.
• Strategic Sourcing to ensure parts competitiveness.

Projects & Strategic Implementation:

• Continue digital transformation drive in Parts Planning & procurement and regularly review Syncron parameters and forecasting to maximize the utilization Syncron inventory optimization software.
• Data Analysis and review of Syncron alerts - Risk of run out, Outliers, fill order bookings, Lead times, Parts demand exceed the forecast, Critical stock list, Power BI dashboards etc.
• Identify areas for lead time and freight rates reduction with principal, logistic team.
• Detailed Inventory analyses & promotions Excess stock / Slow moving stocks / Aged stocks and pre-empt stocks from moving to Provision. Recall of provision parts / Excess stocks from branches. Liquidation of non-moving parts through Online auctions / Surplus stock sellers.
• Coordinate with ERP/GIT to design and implement planned process automations and improve the parts procurement processes.
• Maintenance of System Parts master in line with internal SOPs.
• Coordinate with Pricing team to analyze Principal Price impact and propose order planning strategies.
• Identification of Parts under ECAS and coordination with Principals & MOIAT appointed agency for documentation and annual Certificates of Conformity.

Business Development:

• Collaborate with Sales team to understanding market demands and plan inventory for specific markets and models at a part level.
• Study VOR data for stock planning and supporting workshop.
• Planning of new model parts inventory in line with Vehicle launch schedules and ensure Parts availability.
• Coordinating with vehicle sales team for outside local accessory fitments & closure of SOAs.

Customer Journey:

• Monitor and maximize Parts fulfilment across all channels.
• Achieve high level of Customer Satisfaction for both internal & external customers through improved parts availability.
• Coordinate with Principals on operational issues of Parts supplies, backorders, countermeasures parts, technical support, container co-ordination, principal follow-up for warehouse Parts claims settlement delays etc.
• New spare parts trading Supplier registration through e-procurement portal.
• Reconciliation of old pending orders with principals for closure in system.

Stakeholder Management:

• Close collaboration with Sales & Service to enhance business.
• Support Parts Sales & Service to achieve overall business objectives.
• Support Principal business planning with data analysis of performance and potential.
• Coordinate with Finance and ensure timely payments to suppliers.
• Coordination with Service to review and prioritize pending parts supplies.
• Planning of campaign parts with Service.
• Coordinate with Warehouse and Principals on claims.
• Analyse Loss of sale reports though power BI.
• Data analyze with summary insights to track and improve KPIs, Processes and back up data for escalations and system enhancements.

Learning & Growth:

• Identify skill gaps and recommend trainings to bridge the gaps.

Policies, Procedures and Corporate Governance:

• Compliance in line with SOP.

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• Compliance in line with the Companies Group Policies and Procedures.
• Maintain standards as per Group Internal Audit Directional process requirements.

Qualifications / Experience / Competencies:

Qualifications:

• Graduate / Diploma in Automobile / Mechanical Engineering.
• Proven experience in parts planning, inventory management and highly skilled in data analytics and digital transformation.

Special requirements:

• A minimum of 8-10 years experience in automobile parts planning, ordering and inventory management.

Competencies:

• In-depth knowledge of both internal combustion engines (ICE) and electrical vehicle components and systems, including EV batteries, motors, power electronics etc.
• Ability to work independently and collaborate closely with the team and other functions.
• Logical and analytical approach to parts planning and ordering.
• Data driven decision making and proactive approach.
• Strong analytical, problem-solving skills and Strategic Thinking skills.
• Drive to develop skills to enhance performance on an ongoing basis.
• Hands on product knowledge of spare parts and EPC and Principal DMS.
• MIS reporting skills.
• Proficiency in data analytics tools. (e.g., ERP & MS Office especially power point, advanced Excel working, Power BI, MS Access).
• Experience with service workshops and Spare Parts will support performance.
• Project management skills.
• Understanding complexities of spare parts operations.
• Excellent communication and interpersonal skills.
• Should possess good presentation skills.