Executive Administrator

Job Title: Executive Administrator

Shift: 5 days a week, weekends off

Location: Dubai Silicon Oasis

Salary: up to 7,000 AED depending on experience and qualifications

Candidates who can join immediately will be prioritized

Job Summary:

The role of the Executive Administrator involves performing administrative tasks to ensure efficient operation of the office. The ideal candidate will be a strong and reliable support to company operations allowing the outlet to achieve organizational efficiency and strategic goals.

Main Responsibilities:

• Serving as the main point of contact and handling day-to-day email correspondence with vendors, partners, suppliers, and other departments.
• Tracking attendance and setting up meetings.
• Maintaining ZOHO Inventory, including arranging import of goods, receiving, and stocking items, and managing stock levels (physical and online).
• Fulfilling orders and handling finances, such as providing invoices, purchasing new collections, maintaining records of purchase orders and billing, managing corporate cards and petty cash, and taking care of Facebook and Instagram payments.
• Performing data entry tasks, including website maintenance, product creation, online order fulfillment, and ZOHO Inventory items creation and maintenance.
• Assisting with acquiring necessary assets, consulting with Procurement department, and conducting physical visits to supplying stores.
• Organizing occasional photoshoots
• Performing other job-related duties as assigned by Management

Qualifications & Skills:

• Minimum of 3 years experience in a similar role in the UAE
• Full English proficiency is required
• Intermediate computer literacy is required e.g., MS Office
• Strong organizational and time-management skills
• Superb attention to detail and ability to multitask effectively
• Quick learner, capable of adapting to new responsibilities
• Ability to work under pressure and meet deadlines
• Entrepreneurial mindset and willingness to work in a startup environment
• Knowledge of CRM systems is a plus

Please only apply if you are within the salary budget.