Office Administrative Assistant

Job Title: Office Admin Executive

Location: Dubai, UAE

Role Summary:

The Office Admin Executive will be responsible for end-to-end administration of office in Dubai. This is a hands-on role requiring ownership of office operations, compliance coordination, vendor management, and employee support to ensure a smooth, efficient, and compliant workplace environment.

Key Responsibilities:

• Manage daily office operations including facilities, supplies, internet/IT coordination, and workspace readiness.
• Liaise with free zone/mainland authorities for trade license renewals, visa processing, labor documentation, and government-related compliance.
• Coordinate onboarding logistics (workspace setup, laptop allocation, access cards, documentation).
• Handle vendor management (office lease, facility management, IT support, housekeeping, insurance, telecom).
• Support payroll inputs, petty cash management, expense tracking, and basic admin budgeting in coordination with Finance.
• Organize team meetings, leadership visits, and small office events.
• Maintain employee records and ensure documentation compliance as per UAE regulations.
• Manage travel bookings, event coordination, VISA support, guest house management and other logistics support for Dubai.

Ideal Profile:

• 45 years of UAE experience in office administration (preferably in startup/SME environment).
• Strong knowledge of UAE visa processes and corporate compliance.
• Valid Driving License for UAE
• Good command over English
• Hands-on, proactive, and comfortable managing multiple responsibilities independently.
• Good coordination skills with HR, Finance, and external vendors.