Payroll Officer

Job Purpose

The Payroll Officer Riders is responsible for full end-to-end payroll management for riders and drivers only, including salary processing, loans, advances, deductions, recoveries, and WPS compliance, executed strictly through the ERP system with mandatory Excel backup control files maintained in the company shared folder.

The role acts as a financial control and compliance function, ensuring payroll accuracy, transparency, audit readiness, and zero unauthorized transactions.

Scope of Role (Strict & Controlled)

? Riders & Drivers payroll only

? Loans, salary advances & recoveries

? All deductions (approved only)

? ERP payroll processing

? Excel backup & audit files

Key Responsibilities

1. End-to-End Rider Payroll Processing (ERP-Based)

• Process full monthly payroll for riders and drivers through the ERP system
• Ensure payroll calculations are based on:
• Approved attendance data
• Approved operational hours
• Approved salary structures
• Validate payroll data before final submission
• Ensure ERP payroll data is complete, accurate, and locked after approval

2. Loans, Advances & Recoveries Management

• Manage the full lifecycle of rider
• Loans
• Salary advances
  
• Emergency advances
• Ensure written approval exists for every loan or advance
• Record all loans and advances in the ERP system
• Calculate and apply monthly recoveries automatically via ERP
• Maintain outstanding balances and recovery schedules
• Escalate overdue or irregular balances immediately

3. Deductions Control & Enforcement

• Apply deductions only with documented approval, including:
• Absences / no-shows
• Fines or damages
• Penalties approved by HR / Operations
• COD-related deductions (only with written approval)
• Record all deductions in ERP with full reference and justification
• Ensure zero unauthorized, verbal, or undocumented deductions

4. Excel Backup & Shared Folder Controls

• Maintain mandatory Excel payroll backup files, including:
• Monthly payroll calculations
• Loan & advance trackers
• Deduction breakdowns
• Recovery schedules
• Upload and store Excel files in the official company shared folder
• Ensure files are:
• Version-controlled
• Clearly named

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• Date-stamped
• Ensure Excel backups match ERP records exactly

5. WPS & MOHRE Compliance

• Prepare and submit WPS files accurately and on time
• Reconcile WPS files with ERP payroll data
• Handle WPS rejections, corrections, and resubmissions
• Support MOHRE audits and payroll inspections

6. Payroll Validation & Internal Controls

• Cross-check ERP payroll against:
• HR-approved rider status
• Operations-approved attendance and hours
• Identify discrepancies and resolve them before payroll closure
• Ensure no payroll is processed without approvals

7. Reporting & Audit Support

• Prepare and submit:
• Monthly rider payroll summary
• Loan & advance balance reports
• Deduction and recovery reports
• WPS compliance reports
• Ensure all payroll records are audit-ready at any time

Please note: This role is suited for mid-career to junior-level professionals. Senior candidates seeking managerial positions are kindly requested not to apply.