Accounts And Logistics Coordinator

Role Summary - Accounts & Logistics Coordinator

The position will be primarily responsible for providing accounting, procurement and logistic support, which will involve supporting the sales process with logistics budgetary pricing, the execution of the process with contracting and coordinating deliveries of various materials to project sites or customer premises, and updating the project manager, customer, and other stakeholders with the status.

Key Responsibilities

Logistics:

• To receive requests for pricing, log the information and retrieve pricing from logistics partners in a timely manner.
• Works closely with project planning to establish proper transportation schedules for delivery of materials/documentation for tenders/projects
• Serve as a primary interface with sales channels on all aspects of logistics, budgetary pricing, and concepts.
• Drives all logistics actions during the project execution phase to maximize deflation while ensuring on-time completion of the project
• Prepare, apply, or generate required import-export clearance documentation, including application commodity codes (HS codes).
• Serve as a primary interface with sales channels on all aspects of logistics, budgetary pricing, and concepts.
• Work with project managers and sales executives to contract and coordinate the delivery of awarded orders.
• Work with shippers and freight forwarders to coordinate vessel bookings, documentation controls, customs processes (ISF, clearances), etc.
• Develop supplier relationships and help develop supplier onboarding processes.
• Act as the primary procurement interface towards suppliers for your assigned scope, collaborating closely with DeveEnergy teams to ensure flawless execution of procurement activities.
  
• Commercially evaluate supplier proposals, lead negotiations on terms, pricing, and contracts, and collaborate with technical teams to address any clarifications or technical challenges.
• Drive cost reduction initiatives by optimizing the procurement of direct materials, products, and services, contributing to overall company savings targets.
• Execute a claim management strategy toward our suppliers and subcontractors.
• Following up timely closure of Non-conformities (NCRs) related to suppliers.

Administrative and Accounting:

• Will serve as the front desk/receptionist of the office
• Answer landline calls and direct the calls to the right department
• Assist in administrative tasks on an ad-hoc basis
• Assist in data entry tasks on the ERP system
• Assist is filing, documentation and invoicing tasks
• Assist finance and HR on an ad-hoc basis
• Assist in maintaining accounts and bookkeeping

Key Requirements

• Experience in logistics, specifically in the Emirate of Dubai and GCC countries, including contracting freight forwarders and trucking companies, as well as experience in international transportation and documentation requirements.
• Good organizational skills to respond to multiple inquiries promptly and professionally.
• Ability to work well in teams interacting with finance, sales, operations, and external customers.
• Detailed understanding of INCOTERMS and their impact on pricing and risks.
• Familiarity with the Dubai Trade portal;
• More than 5 years of experience in the freight forwarding industry
• Experience in the power industry is preferred.
• Fully communicative English (written and spoken)
• Knowledgeable of custom procedures
• Knowledgeable of the transport of Dangerous Goods
• Demonstrated ability to lead and drive significant change with establishing and driving effective operating rhythms
• Negotiation expertise
• Experience in office administration and data entry
• Background and experience in accounting is mandatory
• Computer and tech savvy