Finance Officer, India

The Drugs for Neglected Diseases initiative (DNDi) is an international, not-for-profit research and development (R&D) organization that develops and delivers new treatments for neglected diseases that affect millions of the world’s poorest people.

Together with more than 200 public research and industry allies worldwide, we use the power of partnership, innovation, open science, and advocacy to find solutions to a great injustice: the lack of medicines for life-threatening diseases that disproportionately impact poor and marginalized people. Driven by collaboration, not competition, and by patients’ needs, not profits, we promote equitable access, foster inclusive and sustainable solutions, and advocate for a more effective global biomedical R&D system that meets the needs of neglected patients.

Since our inception, DNDi has delivered 12 new treatments for people with sleeping sickness, visceral leishmaniasis, Chagas disease, HIV, hepatitis C, and malaria that have saved millions of lives. We now aim to deliver an additional 15-18 new treatments by 2028 – addressing R&D gaps for neglected tropical diseases and viral infections, including new pandemic-prone diseases (such as Covid-19) and climate-sensitive diseases (such as dengue) with a focus on the needs of patients in low- and middle-income countries.

With 250 employees of 37 nationalities located in nine offices on four continents, DNDi is committed to diversity, equity, and inclusion as essential parts of our culture and key drivers of our success. We encourage candidates of diverse profiles and backgrounds to apply.

DNDi India & South-Asia was established in 2004. An integral part of DNDi’s global network, it mobilizes and supports Indian research and science institutions to develop an end-to-end approach to neglected diseases R&D. DNDi aims to co-create sustainable solutions with Indian partners while sharing expertise with the Indian biotechnology industry and ensuring access for patients and public health. It supports the implementation of R&D projects on visceral leishmaniasis, hepatitis C, filariasis, pediatric HIV, dengue, and antimicrobial resistance

The DNDi Strategy and Operations Department manages the DNDi corporate infrastructure globally (Finance; Human Resources; Information Systems and Technology; Legal Affairs; Alliance Management, Business Development, Procurement, Monitoring and Evaluation, and Facilities)) across its 8 locations. The Department plays a central role in DNDi’s compliance and performance and is the custodian of its Strategic Plan, its IST strategy, People Strategy, Diversity Equity and inclusion Strategy, and Code of Conduct.

Purpose of the position

The Finance and Administration officer plays an important role in ensuring smooth functioning of routine accounting, bill processing, cash and bank disbursement and other related finance and admin activities in a timely manner. Responsible for ensuring timely processing of payment to vendors.

Specific job responsibilities

Accounting and reporting 90%

• Make entries in Navision and Tally, respecting projects code, accounting codes and accounting guidelines in DNDi India Liaison office, DNDi India Foundation (Section 8 company) and any other entity (locally or globally)


• Assist to Senior Finance and Administration Officer (SFAO) in the monthly closing tasks


• Ensuring that company policies are complied with before processing any invoices for payment


• Upload payments on bank portals and make cash payment according to DNDi’s financial policies before due date.


• Liaise with DNDi Geneva for accounting related queries


• Assist SFAO for yearly revision of the Indian accountancy ensuring coherence with Navision


• Manage cash and bank, prepare cash reconciliation on weekly basis and bank reconciliation on monthly basis


• Assist SFAO to prepare year-end accounts closing activity


• 
  Support in making Cash request from head office under supervision of SFAO


• Manage advance accounts of office staff


• Manage vendors accounts reconciliation


• Processing and manage payroll in compliance with local laws


• Assist in Budget process


• Maintaining Assets records and register


• Ensure compliance with local regulations including, GST, income tax, PF, ESI and TDS


• To work on audit requirements, internal, statutory and donor


• For the Indian Foundation entity, ensure additional compliance for FCRA in terms of accounting


• Supporting the global team in various initiatives and providing support in accounting if needed


• Act as back-up to other finance team members of the country


• Other ad-hoc task that will be requested by SFAO and other senior members of the India and Geneva team

Administration 10%

• Ensure timely payment of monthly utility bills (e.g. telephone, mobile, electricity, water, internet etc.


• Maintain files for Annual Maintenance Contract


• Assist SFAO/Head of Operations in local procurement.

The above list of responsabilités is not exhaustive, and you may be required to undertake other responsibilities appropriate to the grade. This job description may be subject to review.

Reporting line

• The role reports to the Senior Finance and Administration Officer Delhi with dotted line reporting to Finance officer, Geneva

Interactions

• Close working relationship with relevant members of the DNDi India and Geneva office.


• With service providers mainly in the functional area in and outside DNDi
  


• Finance team DNDi Geneva

Job requirements

Skills and attributes

• Sound knowledge of accountancy with attention to details

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• Skills in using spreadsheets and accounting software


• Maintain confidentiality with the financial documents


• Ability to use initiative, prioritize, multi-task and work well under pressure tom meet deadlines


• Clear and systematic thinking that demonstrate good judgement and problem-solving competencies.


• Good communication skills in both English and local language


• Ability to work effectively as part of a multi-cultural team


• Well organised and structured


• Good analytical skills


• Ability to supervise an intern or Apprentice

Experience

• Minimum 5 years work experience in International Non-Profit Organization as part of finance team


• Experience of processing invoices in compliance with local laws and company policies


• Experience of working with an organization with FCRA approvals is highly desirable

Education

• Graduate degree in accounts


• CA Inter (desired)

Other requirements

• High proficiency in English


• Excellent knowledge of Microsoft Suite

Other information

• Status: Fixed Term for 2 years (renewable)

To apply

• Please submit your application using the online form


• Deadline for application: Accepting applications until 10 August 2022.


• Only shortlisted candidates will be contacted.


• This position might close early if we have filled the position.