Assistant Manager - Accounts Payable & Credit Control

Job Req Number: 74923
Time Type: Full Time
Purpose of the position

• To Centrally manage Accounts Payables through SAP workflow System (Webcost)
• To monitor AP performance indicators centrally by preparing key periodical reports.
• To give directions to vendors and other stakeholders to follow the central process for smooth and timely processing of vendor invoices, reconciliation and payments.
• Statutory & Group audit compliances.
• Other tasks as assigned
  

Key Tasks
General AP invoice Processing activities:

• Sending PDF invoices to Webcost Inbox wherever applicable (mainly Corporate)
• Coordinate with branches and Manila AP verification team to sort out queries or errors in invoices, deleted invoice, missing account, name/GSTN mismatch in invoices, etc.
• Attend queries from AP verification team in ISSC.
• Co-ordinate with branch ops team, finance & HODs for discrepancy in vendor invoice like missing shipment number, TDS rate.
• Communicate with vendors to inform about requirements on invoices sent to Webcost inbox to improve quality of invoices and to enable auto-verification and auto-posting.
• Ensure in coordination with tax team that correct TDS rate is updated on invoice booking where there are multiple rates applicable for same vendor.
• Follow-up with branches to clear pending invoices in their workflow more than reasonable time, particularly before month closing.
  

Webcost TR Invoices Processing:

• Checking & identifying Branch and Department for operational invoices (TR) and forwarding them to respective user or department as identified based on the information available on the invoices for further posting for applicable entities.
• Changing the Classification of TR invoices to Finance invoices (FI) like Intercompany or new vendor wrongly mapped in VMD and inform MDG Team for rectification of VMD.
• Search user details in CW1 in case of missing identifiers on the invoice and forward them to correct users.
• Co-ordinating with Senders to find out the Correct department, if its unable to find out from CW1
• Intimating through emails, Skype, etc. to senders, operators, HODs to mention the mandatory details on invoices to improve auto-processing quality.
• Follow-up and inform operators to post the invoices if any invoices are found pending for above 15/30 days.
  
  

Webcost FI Invoices Processing:

• Checking primary details given on the invoice is matching with the header information like name of company, receiving entity, Gross amount, net amount, etc.
• Coding of these invoices with GL codes, Cost Centre, etc., approve and forward to next approver in Webcost workflow.
• Upon completion of workflow approval, verify TDS rate, SAC/HSN Code, Business Place & SEC Code, simulate, check and finally post in SAP Workflow.
  

MIS Reporting

• Preparing the Reports as required like IE posting error, ZIWF (pending status in workflow), FBL1N (AP Open items), ZVEND, Branch-wise rejected Invoices report received from Manila, etc. as may be required.
  

Credit Control

• Managing day to day activities related to credit control function and maintaining up to date database of credit customers for ISC region.
• Preparation of various MIS reports for ISC region to ensure timely reporting to the local management, group management, debtor insurance company as well as the auditors.
• Co-ordination with the debtor insurance company for day to day activities and taking care of reporting requirements related to debtor insurance.
• Preliminary vetting for credit application forms received from the branches and sharing related data with the reporting manager for review and further approvals from the local / group management.
• Co-ordination with auditors and providing support to the reporting manager in during the audits to ensure timely submission of data to the auditors.
• Following up for accounts receivables from overseas agents of DSV.
• Interacting with various branches and addressing / resolving issues (if any) pertaining to local customers.
• Circulation of database and updated formats across all the locations in India for sending quarterly balance confirmation e-mails to debtors in line with the group policy.
• SAP GL reconciliation & monitoring SAP entries.
• Managing routine work managed by department colleagues during their leave / absence.
• Ensure the SOAs are send to clients on weekly basis as per company Credit Control policy and reconcile all the accounts only a monthly basis
• Maintain cordial accounts to accounts relationship with all clients through regular visits, follow ups etc
• Any other job-related activities / tasks assigned by the reporting manager.
  

Decision Making Authority
Decision authority as delegated by the Manager - Accounts , in accordance with DSV Policies and processes
Function / Market & Industry Knowledge / Business Acumen / Process working

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Industry and SAP work experience preferable.
Skills & Competencies
Skills/Knowledge

• Basic computer knowledge
• Proficient in MS Office (Excel, Word and Power Point)
• Good accounting knowledge with basic knowledge of TDS and GST.
• Good written communication.
  

Competencies

• To resolve critical issues with ease & able to take self-decision.
  

Educational Background / Work Experience

• 5-7 years of experience in accounts & finance
• Commerce Graduate
  

Language Skills

• Fluent in English (other languages depending on the location)
  

Computer Literacy

• Deep knowledge of MS-Office products (Excel, Outlook, Power Point, Word)
• Knowledge of SAP /CW1
  

DSV – Global Transport and Logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of more than 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn , Facebook and Twitter .