Administration Manager

Skills:
Vendor Management, Facility Management, Fire and safety, crises Management, Housekeeping Management, administration, MIS, budget planning,
Job Role
Manager - Administration
Job Purpose
To efficiently manage upkeep and maintenance of offices, Facilities management, Travel, Government liaison, Fire and safety and Crisis Management.
Responsibilities
Key Responsibilities
To provide Safe & smooth working conditions in the office / Branch premises
To manage Fire and Safety Management and Crisis Management
To take charge of the House Keeping and Security Activities
To Manage AMCs and repair and maintenance activities
To manage Opex Budget management and optimize cost
To Ensure the effective delivery of all fire safety works are completed to a high level of customer satisfaction, to a standard of legal compliance.
To ensure responsibility for the overall lead and management of clear, consistent and quality fire safety management, repairs and improvements, on a strategic and operational level
To Manage head Office Seating and facilities for employees.
To liaison with government bodies for various licenses required by company
To Monitor preventive maintenance schedule and take timely corrective action
Specific Authorities (Financial & Non-Financial)
To authorize admin related payments as per Delegation of Authority Matrix at Checker level
Key Performance Indicators
TAT (Facilities issued raised to query resolved) <= as per TAT matrix given below) (90%)
Facilities Maintenance Budget Variance <=10%
Preventive Maintenance schedule adherence=90%
Fire and Safety compliance = 100%
Functional Competencies
Effective negotiations and cost saving for Facilities Management activities
Effective Business continuity Plan management for employees safety
Ensure the effective delivery of all fire and safety norms as laid down by company
Vendor contract management
Negotiations
service level agreements
Behavioral Competencies
Execution Excellence
Customer Centricity
Collaboration
Growth through Differentiation Definition