Administrative Manager

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Banking - Corporate

Organization unit purpose

Corporate & institutional banking respectively cater to the requirements of medium corporates, multinational companies and high net worth individuals, whilst contributing to the banks growth and profitability.

Job purpose

To provide a complete range of administrative support services to group co-head and other wholesale banking units.

Job content

Performing administrative duties for group C&IB CB management:

• Provide a complete range of executive service to ensure efficient and effective communication and action.
• Observe confidential procedures and register/track accountable or statutory documentation to ensure appropriate level of confidentiality, security and control.
• Act as point of interface with senior heads.
• Plan and organize travel arrangements for group co-head and other senior staff.
• Independently handle administrative problems/issues, diary management.
• Review effectiveness of the departmental/administrative procedures/practices to recommend and implement improvements where need is identified.
• Coordinate department meetings/conferences and other events in a time and cost-effective way.
• General correspondence for the unit.
• Establish, update, and maintain records and filing systems.
• Office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department.

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• Providing a complete range of secretarial and administrative support services to the group C&IB CB team.
• Settling new joiners - workstation, IT assets, extension number, login ID and folder access.
• Carrying out all P2P requests for the group C&IB CB team (IT order, other requirements, pantry & stationary items, business card requests).
• Processing invoices from all the teams on timely basis and submitting in VIMS for payment with the LPO and receipt generated.
• Coordination with HR in getting in the third-party consultants onboarded and the set-up.
• Initiation of position approval requests - promotion, replacements, new hire/position, transfer initiation for the group C&IB CB team.
• Raising logical security requests/identity and remedy requests on behalf of the staff whenever advised.
• Arranging meetings and external vendors and agents and coordinated with various departments for meeting arrangements.
• Organizing and assisting for events for the group C&IB CB team.
• Sending out various communication and any other essential emails to the entire team.
• Ensuring functions of the department equipment and ensure efficient and cost-effective execution.

Support the team on preparation of committees

• Coordination and consolidation of all the memos and send it to the relevant department/team.
• Maintain records and filing system.

Knowledge areas

Admin and secretarial

Skill areas

• Good inter-personal and communication skills.
• Good time management skills and adherence to deadlines essential.
• Strong computer skills including knowledge of word processing, spreadsheet and database applications.
• Arabic speaker.