Senior Officer HR & Administration

Position: Senior Officer HR & Administration

Department: HR & Administration

Location: Chhatrapati Sambhajinagar

Experience: 5 to 8 Years (Experience in plant administration & GMP environment preferred)

Education: Any graduate/PG

Reports To: Manager HR & Administration

Role Purpose

To manage and supervise end-to-end administrative operations of the Glenmark Pharmaceutical Sambhajinagar facility, ensuring smooth functioning of plant infrastructure, facility upkeep, housekeeping standards, linen management, vendor coordination, transport, security, and employee welfare in line with GMP and regulatory standards.

Key Responsibilities

Facility Upkeep & Infrastructure Management

• Ensure overall upkeep of plant premises.
• Supervise repair and preventive maintenance activities related to Administration.
• Ensure plant readiness for internal & external audits.

Housekeeping & Hygiene Management

• Ensure high standards of housekeeping as per GMP guidelines.
• Supervise housekeeping staff and monitor daily cleaning schedules.
• Maintain cleanliness in admin block, plant corridors, change rooms, cafeteria, and common areas.
• Conduct periodic hygiene inspections and maintain records.

• Ensure pest control activities are conducted as per schedule.

Linen Management (GMP Compliance)

• Oversee issuance, collection, and tracking of plant uniforms/linen.
• Coordinate with laundry vendors.
• Ensure adequate stock and timely replacement.
• Maintain linen inventory and documentation.
• Ensure compliance with hygiene protocols.

Vendor & Contract Management

• Manage contracts for Security, Housekeeping, Canteen, Transport, and Laundry services.
• Monitor SLA performance and service quality.
• Verify vendor bills and ensure timely processing.
• Conduct periodic performance reviews.

Transport & Travel Coordination

• Manage employee transport operations.
• Coordinate vehicle arrangements for plant operations and visitors.
• Oversee fuel monitoring and transport vendor coordination.
• Arrange guest accommodation and travel logistics.

Security & Access Control

• Supervise plant security operations.
• Ensure visitor management system compliance.
• Monitor entry/exit controls.
• Coordinate with security agency for manpower deployment.

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Employee Welfare & Facility Support

• Oversee canteen hygiene and food quality.
• Maintain rest rooms, locker areas, and medical room facilities.
• Ensure proper maintenance of drinking water and sanitation facilities.

Documentation & Audit Readiness

• Maintain SOPs related to HR & administration.
• Ensure records are updated for GMP audits (USFDA, WHO, MHRA, etc.).
• Support audit documentation and compliance requirements.

Key Skills

• Facility management
• Housekeeping supervision
• Linen control & documentation
• Vendor coordination
• GMP awareness
• Communication & coordination
• Problem-solving

KPIs (Performance Indicators)

• Housekeeping Compliance GMP audit score
• Linen Availability Zero stock-out
• Vendor SLA Adherence Monthly performance review
• Facility Downtime Minimal disruption
• Employee Feedback (Facilities) Satisfaction score