Executive Assistant To Chief Operating Officer

Job description

Global School Foundation(https://gsf.info/#)

Job Title: Executive Assistant to COO

Location: Malad West, Mumbai

Employment Type: Full-time, On-site

Preferred Candidate: Female

About the Role:

We are seeking a highly organized, proactive, and professional Executive Assistant to the Chief Operating Officer (COO

Key Responsibilities:

• Manage the COOs calendar, appointments, meetings, and travel schedules with precision.
• Prepare and organize reports, presentations, and correspondence on behalf of the COO.
• Coordinate cross-departmental communication and ensure timely follow-up on action items.
• Maintain confidentiality of sensitive information and handle matters with discretion.
• Assist in drafting emails, memos, and professional documentation for internal and external communications.
• Track key business projects, deadlines, and deliverables to ensure smooth execution.
• Handle day-to-day office and administrative tasks to support operational efficiency.
• Liaise with clients, stakeholders, and senior management for scheduling and information exchange.
• Organize and prepare materials for board meetings and leadership reviews.
• Perform additional duties as assigned by the COO for business support and coordination.

Requirements:

• Bachelors degree in Business Administration, Management, or a related field.
• Good years of experience as an Executive Assistant, preferably supporting senior leadership.
• Excellent communication, organizational, and interpersonal skills.
• Strong time management skills with the ability to prioritize and multitask effectively.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Strong sense of professionalism, integrity, and confidentiality.
• Ability to work independently and anticipate needs proactively.

Preferred:

* Female candidates with a professional and confident personality.

* Prior experience in corporate or executive office environments.

Compensation:

Competitive salary package commensurate with experience.