Accounts & Administration Officer

Main Duties & Responsibilities:

(1) Managing financial operations

• Maintain office petty cash, monitor daily bank transactions, prepare vouchers, reconcile statements, handle all inward and outward remittances.
• Verify and process payments to vendors, follow up on overdue receivables; prepare expenses and collection reports to Hong Kong Accounts.
• Manage budget forecasts, cash flow projections, and ensure financial compliance; assist in year-end financial closing activities.

(2) Taxation & Compliance

• Maintain and update TDS statements for accurate deductions and timely filings.
• Follow up with clients for TDS Certificates, assist in GST filing & provide support to auditors.
• Ensure compliance with regulatory requirements, company financial policies, local tax laws, and accounting standards.

(3) Administrative & Office Management

• Oversee office operations, including handling vendor management, office insurance, office supplies and maintenance.
• Arrange travel and accommodation for employees.

(4) Recruitment & HR Support

• Calculate and process monthly salaries and sales commissions; handle employee final settlements, including PF and gratuity calculations.
• 
  Assist in recruitment processes, including onboarding and documentation; and manage employee exit formalities.
• Maintain HR records, contracts, attendance records and generate monthly manpower reports.
• Oversee reimbursements, bonuses, and other compensation-related processes.
• Perform additional duties as assigned by the Supervisor.

Requirements:

• Graduate in Commerce, Accounting, or Finance (Masters degree is a plus).
• At least 5 years of relevant working experience in accounting and administration.
• Prior experience in B2B or corporate finance will be an advantage.
• Proficient in Tally, CCC++, and MS Office (Excel, Word, Outlook, PowerPoint).
• Experience with GST, TDS, PF, and other statutory compliance is a must.
• Knowledge of bank reconciliations, financial forecasting, and auditing processes.
• Familiarity with ERP accounting systems or other financial software

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  is preferred.
• Strong understanding of Indian tax laws, accounting principles, and financial reporting; ability to handle statutory filings, internal audits, and external audits.
• Experience in payroll processing, salary structure, and compliance with labor laws.
• Experience in office administration, vendor management, and procurement.
• Ability to assist in recruitment, employee records management, and full & final settlements.

Other Preferences:

• Prior experience in a multinational company or B2B industry is an advantage.
• Ability to liaise with banks, auditors, and external agencies.
• Immediate availability is highly preferred.