GreyOrange - HR Analyst - Onboarding Specialist

: HR Analyst (Onboarding Specialist)
Location: Gurugram, India
Department: People Operations
Employment Type: Full-Time
Hybrid: 4 Days a week office visit.
About GreyOrange:
GreyOrange is a global leader in AI-driven software and robotics that empowers warehouses and distribution centers to operate at peak performance. Our GreyMatter software and Ranger robots help some of the world's largest retailers, e-commerce, and logistics companies optimize fulfillment operations through intelligent automation.
At GreyOrange, our people are at the heart of our innovation. We are looking for an HR Analyst (Onboarding Specialist) who is passionate about creating an exceptional employee experience from offer acceptance through Day 1 and beyond.
Role Overview:
As an HR Analyst (Onboarding Specialist), you will own the end-to-end onboarding experience for new hires across India and global locations. You will partner closely with Talent Acquisition, Hiring Managers, IT, Facilities, Finance, and People Operations to ensure every new employee experiences a seamless transition into GreyOrange. This role requires exceptional coordination skills, attention to detail, and a customer-first mindset to deliver a world-class onboarding experience while ensuring operational excellence and compliance.

Key Responsibilities:
1. Employee Onboarding:
- Own and manage the end-to-end onboarding process for full-time employees across India and global locations.
- Coordinate all pre-boarding activities, including joining formalities, documentation, communication, and new hire readiness.
- Create a positive onboarding experience through timely communication and proactive engagement with new hires.
- Act as the primary point of contact for employees from offer acceptance through successful onboarding.
- Plan and coordinate Day 1 activities to ensure a smooth and engaging joining experience.
- Schedule and facilitate new hire orientation sessions, induction programs, and welcome meetings.
2. Cross-Functional Coordination:
- Partner with Talent Acquisition, Hiring Managers, IT, Facilities, Finance, Payroll, and Admin teams to ensure complete Day 1 readiness.
- Track onboarding milestones and proactively resolve any issues that may impact the joining experience.
- Coordinate workstation, system access, ID cards, assets, and other onboarding requirements.
3. Background Verification & Documentation:
- Manage end-to-end background verification processes in partnership with external vendors.
- Ensure timely collection, verification, and maintenance of employee documents.
- Monitor BGV progress, resolve discrepancies, and ensure completion within defined timelines.
- Maintain accurate onboarding and BGV records while ensuring compliance with company policies.
4. HR Operations:
- Support employee lifecycle transactions related to onboarding and HR Operations.
- Maintain employee records and HR databases with high levels of accuracy.
- Generate onboarding dashboards, reports, and operational metrics.
- Ensure compliance with internal policies and statutory requirements.
5. Process Excellence:
- Continuously evaluate and improve onboarding processes to enhance the employee experience.
- Collect feedback from new hires and stakeholders to identify improvement opportunities.
- Drive process automation, standardization, and operational efficiency initiatives.
Qualifications:
- Bachelor's/Master's degree in Human Resources, Business Administration, or a related field.
- 2-5 years of experience in HR Operations, Employee Onboarding, HR Shared Services, or People Operations.
- Hands-on experience managing onboarding, employee documentation, and background verification.
- Experience working with HRIS, ATS, or HR Operations systems is preferred.
- Strong proficiency in Microsoft Excel, PowerPoint, and Google Workspace.
- Excellent communication, stakeholder management, and organizational skills.
- High attention to detail with the ability to manage multiple priorities simultaneously.