Project Manager

Requirements

• Bachelor's Degree/Diploma in Civil Engineering, Architecture, or related field
• Minimum 58 years UAE experience in Interior Fit-Out projects
• Strong knowledge of local authority approval processes (Dubai Municipality, Civil Defense, etc.)
• Proven experience handling commercial/retail fit-out projects
• Strong leadership, communication, and negotiation skills
• Ability to manage multiple stakeholders and fast-paced site environments

Duties & Responsibilities:

Project Planning

• Develop comprehensive project plans, including scope, schedule, budget, and resource allocation.
• Enforce rules, regulations and procedures on site.
• Collaborate with the sales and design teams to understand client requirements and project objectives.
• Initiate and lead project kick-off meetings with all stakeholders to ensure a clear understanding of project goals and responsibilities.
• Responsible for entire project management plan including scope, procurement, production, design, communication, cost, time, risk, project human resources, close out etc

Safety & Site Management

• Implement and enforce safety protocols and ensure a safe working environment for all team members and contractors.
  
• Oversee sites and ensure compliance with safety regulations.

Permitting and Compliance

• Ensure all necessary permits, licenses, and regulatory approvals are obtained and adhered to throughout the project.
• Stay updated on local building codes and regulations.
• Contact the respective regulatory authorities to inspect and comment on the completed fit-out works for the issuance of occupancy certificate.

Client engagement & Communication

• Address client concerns, changes, and requests promptly and professionally, ensuring client satisfaction.
• Act as the primary point of contact for clients & stakeholders, maintaining open and transparent communication throughout the project lifecycle.

Team Management

• Delegate tasks and responsibilities to team members and ensure their accountability
• Assemble and manage project teams, including designers, contractors, subcontractors, and vendors.
• Conduct regular project team meetings to monitor progress, resolve issues, and track project milestones.

Budget & Cost management

• Negotiate contracts with suppliers, subcontractors, and vendors to secure favorable terms and pricing
• Create and manage project budgets, closely monitoring expenses and ensuring cost control measures are in place.
• Checking invoices from sub-contractors based on the work done at site.
• Generate project progress report and obtain approval/sign from client representative for prompt submission of invoice

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Quality Assurance

• Conduct site inspections and quality checks to ensure compliance with design specifications.
• Ensure the timely completion of snag work prior to project handover
• Timely completion of snag works before project handover
• Oversee the client request throughout the project defect liability period.
• Implement and enforce rigorous quality control processes to maintain the highest standards of workmanship and materials.
• Conduct site inspections and quality checks to verify compliance with design specifications
• Identify potential risks and issues that could impact project timelines or budgets
• Develop mitigation plans and take proactive measures to minimize project risks.
• Take decisive actions to minimize risks and keep projects on track

Schedule Management

• Adjust schedules as necessary to accommodate changes, delays, or client requests
• Develop and maintain project schedules, tracking progress and ensuring adherence to deadlines.

Documentation & reporting

• Maintain accurate project documentation, including contracts, change orders, and project reports.
• Provide regular/ weekly report of project status updates to clients and senior management
• Obtain the signature on the certificate taking over from the client representative during the project handover.
• Take the signature on the defect liability completion certificate from client representative upon the conclusion of the defect liability period.