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Job Description
Onboarding Specialist is a vital member of the HR team, responsible for delivering a seamless, engaging, and inclusive onboarding experience for new hires. This role ensures that employees feel welcomed, informed, and supported from the moment they accept their offer through their initial weeks at IBM.
The candidate will have strong Japanese language proficiency (JLPT N2), a background in HR operations, and a passion for creating positive employee experiences. They will coordinate cross-functional teams, manage onboarding logistics, and continuously improve onboarding processes to align with company values and operational excellence.
Key Responsibilities include:
Manage end-to-end onboarding processes including pre-boarding papaerwork, orientation, and post-onboarding follow-ups.
Act as the primary point of contact for new hires, providing guidance and support throughout their onboarding journey.
Conduct orientation sessions that reflect the company’s mission, values, and culture.
Collaborate with internal teams (IT, Facilities, Payroll, etc.) to ensure Day One readiness.
Ensure compliance with IBM HR policies and laws.
Continuously improve onboarding documentation, workflows, and digital tools.
Track and analyze onboarding metrics and feedback to enhance the employee experience.
Required Skills:
JLPT N2 certification with strong verbal and written proficiency in Japanese.
2–3 years of experience in HR operations, preferably in a tech or multinational environment.
Understanding of Japanese business culture and etiquette.
Growth mindset with excellent analytical and problem-solving skills.
Proficiency in Microsoft Office Suite, especially Excel.
Familiarity with HRIS platforms.
Ability to manage multiple priorities under pressure with professionalism and attention to detail.
Required education
Bachelor's Degree
Preferred education
Master's Degree
Required technical and professional expertise
Language Proficiency:
- Japanese-Language Proficiency Test (JLPT) N2 level required.
- Strong verbal and written communication skills in Japanese.
- Understanding of Japanese business culture and etiquette.
HR Operations Experience:
- 2–3 years of hands-on experience in HR operational services.
- Familiarity with onboarding processes, employee lifecycle management, and HRIS tools.
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Core Competencies:
- Growth mindset with a proactive approach to learning and development.
- Analytical problem-solving skills with attention to detail.
- Ability to manage multiple tasks and priorities under pressure.
Technical Skills:
- Strong working knowledge of Microsoft Office Suite, especially Excel (e.g., formulas, pivot tables).
- Comfortable with digital collaboration tools and HR platforms.
Preferred technical and professional experience
Hiring manager and Recruiter should collaborate to create the relevant verbiage.
Skills
OnboardingHrisHr PoliciesRecruiterLogisticsHrLearning And DevelopmentHr OperationsOperationsCollaboration ToolsIf an employer asks you to pay any kind of fee, please notify us immediately. Jobaaj does not charge any fee from the applicants and we do not allow other companies also to do so.
About Company
The American multinational technology company known as the International Business Machines Corporation (IBM), affectionately dubbed Big Blue, is headquartered in Armonk, New York, and operates in more than 175 countries worldwide. Renowned as the largest industrial research entity globally, IBM boasts 19 research facilities spread across a dozen countries, holding the record for the most annual U.S. patents generated by a business for an unprecedented 29 consecutive years, spanning from 1993 to 2021.
Established in 1911 as the Computing-Tabulating-Recording Company (CTR), IBM initially served as a holding company for manufacturers specializing in record-keeping and measurement systems. It underwent a name change to "International Business Machines" in 1924, swiftly emerging as the foremost manufacturer of punch-card tabulating systems. Throughout the 1960s and 1970s, IBM's dominance soared with its pioneering IBM mainframe, notably the System/360, which cornered 80 percent of the U.S. computer market and 70 percent globally.
In the 1980s, IBM ventured into the microcomputer market with its groundbreaking IBM Personal Computer, widely recognized as the PC, marking one of the company's most successful products. However, due to oversight in intellectual property protection, IBM faced challenges from emerging competitors, leading to a decline in its market share. Nonetheless, the openness of the PC platform ensured its enduring popularity as a microcomputer standard.
From the 1990s onward, IBM embarked on restructuring initiatives, divesting from commodity production, including the sale of its personal computer division to the Lenovo Group in 2005. Subsequently, IBM shifted its focus to computer services, software, supercomputers, and scientific research. Its supercomputers consistently rank among the world's most powerful since the turn of the millennium, with a notable milestone in 2001 as the first company to amass over 3,000 patents in a single year, surpassing this feat in 2008 with over 4,000 patents. As of 2022, IBM holds an impressive portfolio of 150,000 patents.
As a venerable technology giant, IBM has been credited with numerous technological breakthroughs, including the automated teller machine (ATM), dynamic random-access memory (DRAM), the floppy disk, the hard disk drive, the magnetic stripe card, the relational database, the SQL programming language, and the UPC barcode. Additionally, IBM has made significant strides in advanced computer chips, quantum computing, artificial intelligence, and data infrastructure. Its employees and alumni have received prestigious accolades for scientific research and inventions, including six Nobel Prizes and six Turing Awards.
IBM is publicly traded and part of the Dow Jones Industrial Average, ranking among the world's largest employers with over 297,900 employees globally as of 2022. Despite facing relative challenges within the technology sector, IBM maintains its position as the seventh-largest technology company by revenue and the 49th largest overall, according to the 2022 Fortune 500. It consistently garners recognition as one of the world's most recognizable, valuable, and admired brands.
Important dates & deadlines?
Application Deadline
11 Jan 26, 04:13 PM IST
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