Administrative Assistant

Job Summary:

Provides administrative and clerical support for assigned functional director and staff, while maintaining awareness of and sensitivity to confidential matters.

Responsibilities:

• Coordinates manager's calendar, meetings, correspondence and presentations as needed.
• Coordinates all necessary arrangements for customer visits.
• Provides Travel Director with global rental car price comparisons and reviews compliance.
• Assists with global RFP hotel recommendations and negotiations.
• Administer the iQor Travel Coordinator Program worldwide.
• Provides backup support for Global Corporate Card Program as needed.
• Provides backup support for Global Expense Program questions as needed.

• Coordinates director's calendar, meetings, correspondence and presentations as needed.
• Provides clerical and administrative support to Director's and staff.
• Coordinates and arranges meetings, reserves facilities and records/transcribes minutes of meetings.
• Participates or leads special projects/events when requested/as needed.
• Arranges and coordinates travel schedules and reservations for travel department staff when required.
• Assists travel coordinators with travel issues.
• Reviews and summarizes miscellaneous reports and documents; prepares reports and graphs as needed.
• Orders and maintains supplies.
• Coordinates all necessary arrangements for customer/vendor visits.
• Manages on-line travel tool (compliant with global approvers, travel coordinators, policies and preferred hotels).
• Researches and resolves hotel billing issues and complaints.
• Researches for report any rental car accidents, billing issues and/or complaints.
• Performs other duties as assigned.

  Looking to get Placed? Try our Placement Guarantee Plan

  Get Hired

Skills Requirements:

• 2 or more years of work-related experience required.
• Regular business hours. Some additional hours may be required.
• Travel requirements: Domestic and/or Global, up to 25%.
• Climate controlled office environment during normal business hours.

Education Requirements:

High school diploma, G.E.D., Trade/Vocational School certificate or equivalent required.

Physical Requirements:

Occasionally exert up to 10 lbs. of force to push, pull, lift or otherwise move objects. Have visual acuity to perform activities such as preparing and analyzing data; and/or viewing a computer terminal. Speak, type and/or sit for extended periods of time. Consistent attendance is an essential function of the job.