Administration Assistant

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Australia, France, Italy, South Africa, United Kingdom

Salary
Not Specified

Gender
Female

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Business Support Services

We are seeking an experienced and highly professional administrator to manage administrative and personal duties within our client’s DIFC Executive Office. This role will report directly to the Executive Assistant, who has been with the Principal for many years and has been instrumental in extending the business interests. The core responsibility involves assisting her with the day-to-day management of the Principal’s corporate and personal interests as well as adhoc project management work. Additionally, the role will support and assist several other C-Suite members of the office with diary management, travel itineraries and expenses.

The successful candidates will need to move seamlessly between senior corporate level responsibilities and managing private requests and tasks. In one day, you could be attending a Board Meeting or preparing a budget report, to the next where you could be personal shopping, managing household staff organizing events to researching a private vacation. Adaptability is key to success in this position.

This role is highly fluid; priorities shift continuously; time management and effective organization are key parameters, required to be successful and meet expectations. As a true gatekeeper, you will be aware of everything that is always going on, both in a corporate and private capacity, and form a strong working relationship with the Executive Assistant.

The position involves significant development of trust and accountability, and there is considerable room for growth in this role as the organisation is currently in their third wave of expansion across the region. As a candidate, you will be demure, highly trustworthy, always respecting the strictest levels of confidentiality. The sole of discretion and integrity, you will be a highly valued member of a very close-knit team and will be challenged daily. 

Our client is seeking a native English speaker, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies.

The successful applicant will be seeking to move their career forward and want stability and longevity. The EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential. Our client has a highly stable and structured private office model which has grown and developed significantly over time, offering a stable and prestigious working environment.

Our client is seeking a native English speaker, someone who enjoys a smaller, boutique environment, where they can be integral to the business. Excellent MS Office skills are required, and candidates should be highly familiar with the latest research and AI technologies.

The successful applicant will be seeking to move their career forward and want stability and longevity. The EA is a very experienced individual, who will provide strong mentorship and support to ensure you reach your full potential. Our client has a highly stable and structured private office model which has grown and developed significantly over time, offering a stable and prestigious working environment.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.