Associate Office Manager And Personal Assistant

Job description / Role

Why work for us?

A career at Janus Henderson is more than a job, its about investing in a brighter future together.

Our mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our values are key to driving our success, and are at the heart of everything we do:

• Clients come first - always
• Execution supersedes intention
• Together we win
• Diversity improves results
• Truth builds trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

Provide high-level administrative support to the regional head in a fast-paced, professional asset management environment. Coordinate extensive domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.

Maintain and update client information and interactions using the firms CRM system. Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.

Schedule, organize, and prepare for internal and external meetings, including creating and distributing agendas, preparing briefing materials, and ensuring logistical readiness. Attend key meetings and take clear, accurate, and actionable meeting notes; follow up on assigned tasks as needed.

Assist with organizing internal events, roadshows, and external client meetings, including booking venues and coordinating logistics. Prepare professional PowerPoint presentations, reports, and documentation as required by the regional head.

Manage the regional heads calendar, prioritize appointments, and proactively resolve scheduling conflicts. Track and manage business expenses, including processing expense reports in compliance with company policy.

Maintain confidentiality and handle sensitive information with discretion at all times. Proactively support operational efficiency by anticipating the needs of the regional head. Carry out additional duties and projects as assigned by the regional head.

What to expect when you join our firm

• Generous holiday policies
• Excellent health and wellbeing benefits
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace - the mindfulness app

Must have skills

• Must be highly organised
• Adaptability to change
• Results and quality orientation
• Communication

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• Customer focus
• Decision making
• Teamwork
• Technical expertise
• Communicate effectively and professionally in English, both written and spoken. Other languages are a plus, especially those relevant to the region.
• Excellent working knowledge of Microsoft Office, particularly MS Word and MS PowerPoint

Nice to have skills

• Residence of Dubai and familiar with the DIFC
• Ability to prioritize and work to tight timeframes
• Knowledge of the operational challenges and functioning of a small office including basic finance knowledge
• Basic knowledge of the asset management industry/investment funds

Supervisory responsibilities

No

Potential for growth

• Mentoring
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Dont worry if you dont think you tick every box, we still want to hear from you!

We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment.

If you need any reasonable accommodations during our recruitment process, please let us know.

Annual bonus opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on company profits. Individual bonuses are determined based on company, department, team and individual performance.

Benefits

Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employees job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants past political contributions or activity may impact applicants eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.