Project & Facilities Lead (Administration Lead)

About EMO Energy

EMO Energy is building the next generation of energy infrastructure for electric mobility. We develop cutting edge battery systems, intelligent energy management platforms, and EV charging solutions that enable cleaner, smarter, and more sustainable transportation.

As a fast growing deep tech startup, we thrive on ownership, speed, and innovation. We re looking for people who enjoy solving real world problems, working across functions, and building systems from the ground up.

Position Overview

We are looking for a highly organized and execution focused Project & Facilities Lead to drive the successful execution of our new office fit out while establishing a world class workplace experience at EMO Energy. In the initial phase, you will take ownership of the complete office interior execution by coordinating architects, contractors, consultants, vendors, and internal stakeholders to ensure the project is delivered on time, within budget, and at the highest quality standards. Following project completion, you will transition into managing day to day office facilities and workplace operations, ensuring a safe, efficient, and employee friendly office environment. This role is ideal for someone who enjoys being on the ground, solving execution challenges, coordinating multiple stakeholders, and taking complete ownership of projects from planning through operations.

Key Responsibilities

Office Fit Out Project Management:

1. Own end to end execution of the office interior fit out project.
2. Coordinate with architects, interior designers, contractors, consultants, vendors, and internal stakeholders.
3. Track project timelines and ensure milestones are achieved as planned.
4. Conduct daily site visits and monitor execution progress.
5. Maintain daily work progress reports and project documentation.
6. Identify execution bottlenecks and proactively resolve site issues.
7. Ensure work quality complies with approved drawings and specifications.
8. Track project budgets, purchase requirements, and vendor billing.
9. Coordinate procurement and timely availability of project materials.
10. Escalate risks and delays with proposed mitigation plans.
11. Ensure adherence to workplace safety and compliance standards during execution
12. Coordinate final inspections, snag closures, and office handover.

Facilities & Workplace Operations

1. Manage day to day office administration and facilities operations.

2. Ensure smooth functioning of electrical, plumbing, HVAC, internet, security, access control, and other building infrastructure.
3. Manage housekeeping, pantry, security, pest control, and office maintenance services.
4. Coordinate preventive and corrective maintenance activities.
5. Handle repairs, maintenance requests, and facility related employee concerns.
6. Maintain office assets, furniture, infrastructure, and facility inventories.
7. Coordinate vendor AMC renewals and facility service contracts.
8. Monitor facility budgets, invoices, and operational expenses.
9. Ensure workplace safety standards and statutory compliance are maintained.
10. Support office expansion, seating planning, relocations, and workspace optimization.
11. Coordinate office events, employee engagement activities, and workplace readiness.
12. Develop SOPs and improve operational processes for workplace management.

Required Qualifications

1. Bachelor s degree in Engineering, Architecture, Interior Design, Facilities Management, Project Management, or a related field.
2. 2- 5 years of experience in office fit out execution, facilities management, workplace operations, or project coordination.
3. Experience managing commercial office interiors or workplace infrastructure projects is highly preferred.
4. Strong understanding of interior execution processes, vendor coordination, and project scheduling.
5. Experience handling facility operations after project completion is an added advantage.
6. Comfortable spending significant time at project sites during execution.

Required Skills

1. Strong project coordination and execution capabilities.
2. Excellent vendor and contractor management skills.
3. Ability to manage multiple stakeholders simultaneously.
4. Strong planning, organization, and prioritization skills.
5. Budget tracking and cost monitoring.
6. Excellent documentation and reporting skills.
7. Strong problem solving and decision making abilities.
8. High attention to detail and quality standards.
9. Ability to work independently with minimal supervision.
10. Proficiency in Microsoft Excel, Google Workspace, and project tracking tools.

What We re Looking For

1. High ownership mindset with strong execution focus.
2. Someone who enjoys being on site and driving projects hands on.
3. Proactive, detail oriented, and highly organized.
4. Ability to thrive in a fast paced startup environment.
5. Strong communication and stakeholder management skills.
6. Comfortable handling ambiguity and solving problems independently.
7. Passionate about building efficient, employee friendly workplaces.