85+ Applicants
Posted: 4 months ago
7-9 years
Dubai, United Arab Emirates
work from office
Posted: 4 months ago
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Applicants: 85+
Job Description
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Job Description
Role Overview
We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.
The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.
Key Responsibilities
CEO Operational Support
We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline, and ensuring cross-department execution.
The ideal candidate is systems-driven, detail-oriented, and experienced in supporting CEOs in fast-paced, high-accountability environments.
Key Responsibilities
CEO Operational Support
- Manage and prioritize the CEOs schedule, communication, and priorities
- Prepare structured briefs, summaries, and reports
- Filter information and ensure only relevant, actionable items reach the CEO
- Maintain strict confidentiality at all times
- Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items)
- Follow up with responsible stakeholders until task closure
- Enforce system-first communication (no WhatsApp/email bypassing)
- Ensure workflow systems remain the single source of truth
- Track deliverables across Design, Operations, Procurement, Joinery, Estimation, and Planning
- Maintain a clear action tracker (owner, deadline, status, risks)
- Escalate non-performance or resistance to systems and processes
- Draft and refine internal communications on behalf of the CEO
- Facilitate clear, structured cross-department communication
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- Provide weekly execution status and risk updates
- Identify recurring inefficiencies and execution gaps
- Recommend workflow improvements and accountability enhancements
- Support leadership maturity and execution discipline
- 79 years of experience as an Executive Assistant supporting a CEO
- Strong systems mindset with the ability to manage multiple parallel priorities
- Confident in enforcing accountability and driving follow-ups
Skills
OperationsProcurementIf an employer asks you to pay any kind of fee, please notify us immediately. Jobaaj does not charge any fee from the applicants and we do not allow other companies also to do so.
About Company
I don't have enough information to provide a description for Jobmaze FZ LLC based on the provided link. I am unable to access external websites or specific files from the internet. To get a description, you can try visiting the company's website directly or searching for them on other business directories.
Important dates & deadlines?
Application Deadline
11 Mar 26, 10:34 AM IST
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