Assistant Marketing Manager

• Assisting the Marketing Manager with the overall publicity materials, mainly to monitor, maintain and distribute of the promotional material both internally and externally; with occasional updates / re-design whenever requested & also to proposes, produce and distribute giveaways on request.
• Manage and supervise the signages and marketing materials in the networks and work places.

KEY RESPONSIBILITIESStrategic * Supervising and reviewing of artwork and graphic designs produced by third parties.

• Developing innovative methods and plans to replace the existing standards signages and displays.
• Performing Marketing research to find new suppliers and vendors.
• Support to finalize the Marketing Annual plans and reports.

Financial * Coordinate and organize shipments and their prompt dispatch;

• Check printer's technical specifications, colour separation, proof editing and copywriting;
• Support the administration work related to production and prints;
• Support department on raising PR's on MS Dynamics 365 with prior approvals and documentations needed to raise a PR.
• Follow up with procurement department for issuance of LPO.
• Received invoice from vendors and complete Received invoice from vendors and complete GRN on the system.
• Sharing of invoice with Billing desk team and followup for payment.
• GRN on the system.
• Sharing of invoice with Billing desk team and followup for payment.

Stakeholder / Customer * Respond to clients enquires and provide promotional material as requested.

• Coordinate with suppliers and verify quotations and invoices related to print and production related jobs. Ensure quality timely deliveries, cost content estimates etc.
• Liaison with agencies and the print agencies for update / reprint of promotional material.
• Coordinate and support Social Media agency with available data to develop content suitable for respective campaign.

Operational * Send the material and follow up on delivery.

• Maintaining, updating, indexing, managing stock and archives.

• Coordinate all correspondence related to work assignments and keep records.
• Re-ordering material, check the quotations and execute.
• Proof reading and editing to ensure accuracy before publishing.
• Assist in photos and video archives for updating the library.
• Monitor, maintain and control distribution of the material internally and externally.
• Developing graphics corporate identity. Photo retouching and editing.
• Staff notices and promotion materials.
• Building brand materials based on the corporate brand image.
• Conceptualise and design promotion materials with the marketing team.
• Perform and carry out other duties as instructed / directed by the Marketing Manager.
• Review corporate videos and share feedback for modifications.
• Content development for digital screens based on client requirements following screen specifications.

Capability / People * Manage and support team on corporate and business events, visiting venues, managing banquet teams to follow the agreed setup plan.

• Handle client activations at stations, and fulfill ground arrangements as per agreed plan.

DIMENSIONS * Regular reporting on the Marketing & Communications plans and achievements to Execs board and to RTA.

• Office environment. Occasional work outside office hours to support events and campaigns.

KEY COMPETENCIESTechnical Competencies * Knowledge of basic Microsoft Office/Office 365 software.

• Knowledge of Adobe creative suite, Photoshop and illustrator.

Behavioural Competencies * Excellent communication and interpersonal skills.

• Strong project management skills.
• Strong network with promotion agencies and printers.
• Mature, detail-minded, self-motivated and responsible.
• Resourceful, proactive, multi-tasked and able to work under pressure to meet deadlines.
• Result-oriented, dynamic with creative thinking.
• Fluency in spoken and written English and Arabic, other languages is an advantage.
• Negotiation skills.

MINIMUM QULAIFICATIONSMin.RequiredDesirableEducation * A bachelor degree holder in Graphic Design or Media filedmarketing or business related disciplineExperience * 5 Years of experience5 Years of experienceSkills / Training * ADOBE Suite, O365.Final cut

Keolis