Corporate Services Administrator - Trust Funds And Fiduciary

Job description / Role

OUR CLIENT
Our client is a market leading firm, providing fiduciary, restructuring, trustee, fund administration, economic substance, and registered office and agent services based out of DIFC.

They are seeking a highly organised, proactive, and detail-oriented Corporate Services Administrator to support the Corporate Services team in delivering high-quality corporate and company administration services. The role involves liaising with clients, maintaining corporate records, ensuring regulatory compliance, and supporting internal operations.

The ideal candidate will have prior experience in financial or corporate services, and a strong understanding of KYC and AML processes. A Company Secretary certification would be highly regarded.

PURPOSE OF THE JOB
The role holder will be required to administer a portfolio of clients, under the supervision of a given Line Manager, supporting the Trust and Corporate Services departments and will be required to administer the portfolio of clients, performing a range of administrative, operational, and clerical duties. This role is crucial in helping to deliver high-quality services to clients and internal stakeholders, efficiently managing daily workflows, and ensuring compliance with company policies and corporate governance procedures. They should be able to demonstrate a clear understanding of the portfolio of clients, including risk awareness, relationship management and contractual and statutory obligations.

MAIN RESPONSIBILITIES AND DUTIES
• Administer and monitor a portfolio of clients consisting of Trust and Corporate structures within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
• Manage independently the client billing and cash collection / debtors’ processes and minimise write-offs where possible.
• Complete the review process for client entities and be aware of risk exposure, including the fulfilment of responsibilities under the review procedures.
• Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and expected behaviours.
• Check, maintain and ensure accuracy of the central diary system relevant to the portfolio of clients, to ensure deadlines are recorded and subsequently achieved.
• Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Providing administrative support for day-to-day operations of the Trust and Corporate Services teams, which includes preparing and managing documents, correspondence, reports, presentations, and records to ensure accuracy and confidentiality.
• Coordinate appointments, meetings, and travel arrangements for staff.
• Maintain files and organize office systems (electronic and paper-based).
• Assist in onboarding new Trust and Corporate clients, including document collection, data entry, and compliance checks.
• Liaise with clients, suppliers, and other stakeholders as required, professionally representing the company.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the company core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS
• Excellent communication skills (both written and oral).
• High attention to detail.
• Ability to work to tight deadlines and work autonomously.
• Have an understanding of Trust and Corporate structures, both international and local to UAE. DIFC Specific experience would be a plus.
* A deep understanding of offshore company formation and structuring in for example BVI or Cayman Islands would be highly regarded
• General understanding of client KYC requirements.
• Experience using CRM systems – Viewpoint and Salesforce.
• Experience working within an international Trust Company or Corporate Services Provider.
• The successful applicant should hold or be working towards a relevant professional qualification (STEP, ICSA, ACCA, etc) or appropriate degree.

COMMITMENT TO INCLUSION & WELLBEING

The company is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. They value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.

Salary:
AED 17,000 to 22,000 per month inclusive of fixed allowances.
Additional benefits: Health care, air ticket, visa

About the Company

KERSHAW LEONARD "WE CHANGE PEOPLES LIVES"

Who we are:

Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.

Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.

Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.

What we do:

Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills

Why Us:

The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.