Executive Assistant (Operations & Execution Support)

About the Role:

We are looking for a proactive and reliable Executive Assistant to support the Director of Product & Marketing. This role is focused on helping drive day-to-day execution, follow-ups, and operational coordination across multiple teams, while also keeping leadership informed and unblocked.

Youll be the go-to person to ensure tasks are moving, people are on track, and smaller gaps dont slow down larger strategic efforts.

Key Responsibilities:

Follow up on assigned tasks across product, marketing, support, and pre-sales teams

Maintain task trackers and send timely status updates to leadership

Ensure follow-through on review queues, document completions, and team-level action items

Coordinate and manage daily office requirements (amenities, basic logistics, vendor visits, etc.)

Track toll payments, admin dues, and regular expense calendar items

Support in preparing reports, summaries, and content documents when needed

Assist in scheduling and preparing for internal meetings

Preferred Skills:

Strong organizational and follow-up skills

Comfortable communicating across teams and getting work done on behalf of leadership

Basic familiarity with Google Sheets, Docs, and email coordination

Willingness to take ownership and be hands-on

Ability to handle multiple moving parts with discipline and accountability

Who This Is For:

Someone who enjoys supporting high-output environments

Someone whos looking to grow from an execution-heavy support role into broader team coordination

Someone who can balance basic admin support with task management confidence