Document Controller - Lease Records

Document Controller - Lease RecordsJob SnapshotRole: Document Controller
Location: Dubai, United Arab Emirates
Industry: Real Estate
Function: Filing-Records Management
Experience: 2 to 3 years
Job Type: Full-timePosition OverviewDocument Controller in Dubai, United Arab Emirates is a structured Real Estate administration role focused on lease document control, SharePoint records management, physical file tracking, document archiving, and compliance support for Majid Al Futtaim. This opportunity is designed for Emirati talent with strong organizational skills, attention to detail, and experience managing lease agreements, licenses, approvals, correspondence, and controlled document workflows across busy commercial property operations.Job DetailsCountry: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Filing-Records Management
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: UAE National
Job Type: Full-timeKey Responsibilities

• Manage document control activities for lease agreements, license agreements, mall promotions, media documents, approvals, notices, and related correspondence
• Handle document numbering, labeling, scanning, filing, storage, retrieval, archiving, and controlled access in both electronic and physical formats
• Ensure lease documents and supporting records are scanned accurately, uploaded to SharePoint, and maintained in organized physical tenant folders
• Maintain full control over the issuance, return, and movement of physical files across Legal, Leasing, lease administration, and other internal teams
• Operate a reliable tracking system for document movement, internal approvals, courier handling, acknowledgments, and pending document actions
• Support timely execution, internal signing, and proper circulation of lease and related documents in electronic and physical formats
• Ensure team members follow the approved SharePoint folder structure to improve document access, consistency, and retrieval speed
• Monitor the validity, availability, and accessibility of trade licenses, powers of attorney, and other key commercial property documents
• Conduct regular document audits to check completeness, accuracy, storage quality, naming standards, and compliance with department procedures
• Protect critical documents by following access control rules and ensuring authorized stakeholders receive documents only through approved channels

Ideal Profile

• Minimum high school qualification, administration qualification, or related office management training
• 2 to 3 years of experience in document control, records management, lease administration support, office administration, or file management
• Strong document management ability with excellent attention to detail, accuracy, and confidentiality
• Good understanding of filing systems, document tracking, scanning, archiving, physical file movement, and electronic records storage
• Experience using SharePoint or similar document management systems is an advantage
• Proficiency in Microsoft Office, especially Word and Excel, for tracking, reporting, lists, and administrative documentation
• Strong organizational, administrative, planning, and follow-up skills with the ability to manage multiple document requests
• Good communication and interpersonal skills for coordinating with Legal, Leasing, administration teams, couriers, and internal stakeholders
• Able to follow document control policies, maintain proper records, and support audit readiness across all assigned files
• UAE National applicants with interest in real estate administration, lease documentation, and structured records management are encouraged

Skills Set

• Document control
• Lease document management
• Filing and records management
• SharePoint
• Physical file tracking
• Electronic archiving
• Document scanning
• Document numbering
• Records retrieval
• Tenant folder maintenance
• 
  Courier tracking
• Approval tracking
• Microsoft Excel
• Microsoft Word
• Trade license records
• Power of attorney records
• Document audits
• Access control
• Office administration
• Lease administration support

Why Join Us

• Build a stable document control career within a leading UAE-based real estate and retail property environment
• Work with lease records, tenant files, legal documents, and commercial property documentation across a large regional portfolio
• Gain practical exposure to SharePoint, lease administration workflows, records tracking, and document compliance processes
• Support important business teams by improving document accuracy, retrieval speed, audit readiness, and controlled file movement
• Join an organization that supports Emirati talent and values accuracy, accountability, collaboration, and long-term career growth

About the CompanyMajid Al Futtaim is a leading UAE-headquartered business group with operations across real estate, retail, shopping malls, communities, entertainment, leisure, and lifestyle sectors. Through its properties and lease management operations, the company manages major commercial destinations and tenant relationships across the region, supported by strong governance, organized documentation, operational discipline, and customer-focused property management standards.Job Title Document Controller - Lease Records
Document Controller - Lease RecordsJob SnapshotRole: Document Controller
Location: Dubai, United Arab Emirates
Industry: Real Estate
Function: Filing-Records Management
Experience: 2 to 3 years
Job Type: Full-timePosition OverviewDocument Controller in Dubai, United Arab Emirates is a structured Real Estate administration role focused on lease document control, SharePoint records management, physical file tracking, document archiving, and compliance support for Majid Al Futtaim. This opportunity is designed for Emirati talent with strong organizational skills, attention to detail, and experience managing lease agreements, licenses, approvals, correspondence, and controlled document workflows across busy commercial property operations.Job DetailsCountry: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Filing-Records Management
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: UAE National
Job Type: Full-timeKey Responsibilities

• Manage document control activities for lease agreements, license agreements, mall promotions, media documents, approvals, notices, and related correspondence
• Handle document numbering, labeling, scanning, filing, storage, retrieval, archiving, and controlled access in both electronic and physical formats
• Ensure lease documents and supporting records are scanned accurately, uploaded to SharePoint, and maintained in organized physical tenant folders
• Maintain full control over the issuance, return, and movement of physical files across Legal, Leasing, lease administration, and other internal teams
• Operate a reliable tracking system for document movement, internal approvals, courier handling, acknowledgments, and pending document actions
• Support timely execution, internal signing, and proper circulation of lease and related documents in electronic and physical formats
• Ensure team members follow the approved SharePoint folder structure to improve document access, consistency, and retrieval speed
• Monitor the validity, availability, and accessibility of trade licenses, powers of attorney, and other key commercial property documents
• Conduct regular document audits to check completeness, accuracy, storage quality, naming standards, and compliance with department procedures
• Protect critical documents by following access control rules and ensuring authorized stakeholders receive documents only through approved channels

Ideal Profile

• Minimum high school qualification, administration qualification, or related office management training
• 2 to 3 years of experience in document control, records management, lease administration support, office administration, or file management

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• Strong document management ability with excellent attention to detail, accuracy, and confidentiality
• Good understanding of filing systems, document tracking, scanning, archiving, physical file movement, and electronic records storage
• Experience using SharePoint or similar document management systems is an advantage
• Proficiency in Microsoft Office, especially Word and Excel, for tracking, reporting, lists, and administrative documentation
• Strong organizational, administrative, planning, and follow-up skills with the ability to manage multiple document requests
• Good communication and interpersonal skills for coordinating with Legal, Leasing, administration teams, couriers, and internal stakeholders
• Able to follow document control policies, maintain proper records, and support audit readiness across all assigned files
• UAE National applicants with interest in real estate administration, lease documentation, and structured records management are encouraged

Skills Set

• Document control
• Lease document management
• Filing and records management
• SharePoint
• Physical file tracking
• Electronic archiving
• Document scanning
• Document numbering
• Records retrieval
• Tenant folder maintenance
• Courier tracking
• Approval tracking
• Microsoft Excel
• Microsoft Word
• Trade license records
• Power of attorney records
• Document audits
• Access control
• Office administration
• Lease administration support

Why Join Us

• Build a stable document control career within a leading UAE-based real estate and retail property environment
• Work with lease records, tenant files, legal documents, and commercial property documentation across a large regional portfolio
• Gain practical exposure to SharePoint, lease administration workflows, records tracking, and document compliance processes
• Support important business teams by improving document accuracy, retrieval speed, audit readiness, and controlled file movement
• Join an organization that supports Emirati talent and values accuracy, accountability, collaboration, and long-term career growth

About the CompanyMajid Al Futtaim is a leading UAE-headquartered business group with operations across real estate, retail, shopping malls, communities, entertainment, leisure, and lifestyle sectors. Through its properties and lease management operations, the company manages major commercial destinations and tenant relationships across the region, supported by strong governance, organized documentation, operational discipline, and customer-focused property management standards.
Post DetailsJob Start Date
Salary from 7000.00
Salary to 11000.00
Number of Vacancies 1
Location -Location City DubaiDesired Candidate's Profile
Gender No Preference
Nationality
Candidate Current Location

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