Administrative Assistant

Contract: 12 months

Employment: Outsourced through Manpower Middle East

About the Role:

We are seeking a proactive and organized Administrative Assistant to support day-to-day administrative and secretarial function on a 3 days per week basis. The successful candidate will provide day-to-day administrative and secretarial support, including coordinating with outsourced partners, managing communications, and ensuring administrative activities are completed efficiently.

Key Responsibilities:

• Follow up with outsourced partners regarding document renewals, permits, licenses, and other administrative requirements.
• Monitor and respond to emails in a timely and professional manner.
• Make outbound calls and coordinate with internal and external stakeholders as required.
• Maintain accurate records and track the status of ongoing administrative activities.
• Schedule meetings, coordinate appointments, and provide general secretarial support.
• Prepare basic reports, correspondence, and documentation.
• Support the team with various administrative tasks and ad hoc requests.
• Ensure all administrative processes are completed efficiently and within deadlines.

Requirements

• Previous experience in an Administrative Assistant, Secretary, Office Administrator, or similar support role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and follow up proactively with stakeholders.
• Flexible, reliable, and able to manage multiple priorities simultaneously.
• Proficient in basic Microsoft Outlook, including email and calendar management.
• Good working knowledge of Microsoft Office applications (Word, Excel, and PowerPoint).
• Strong attention to detail and a professional approach to work.