Accounts Payable Executive

US Accounts Payable Executive / Analyst

Position: Accounts Payable Executive
Department: Finance & Accounting

Designation : Finance Executive
Experience: 1-3 Years
Location: Coimbatore
Reporting To: AP / Finance Manager

Role Overview:
The Accounts Payable Executive will support end-to-end AP activities for US operations, including invoice processing, vendor coordination, payment execution, and compliance with US GAAP and SOX guidelines. The role requires strong attention to detail, analytical skills, and the ability to work effectively with cross-functional teams and US-based stakeholders.

Key Responsibilities

• Process PO and Non-PO invoices with accuracy.
• Perform 2-way/3-way matching and verify supporting documents.
• Resolve invoice discrepancies with procurement, receiving, and vendors.
• 
  Handle vendor queries and perform statement reconciliations.
• Maintain vendor master data, including W-9 collection.
• Coordinate with US vendors for payment clarifications and issue resolution.
• Prepare and validate ACH, wire, check, and virtual card payments.
• Ensure timely execution of payment runs and send remittance advice.
• Maintain payment records and update ERP systems.
• Apply correct GL codes, cost centre, and project codes.
• Route invoices through approval workflows as per authorization matrix.
• Ensure proper documentation.
• Prepare AP aging, invoice trackers, and payment reports.
• Perform vendor reconciliations and assist with month-end close.
• Support internal, external, and audit documentation.
• Assist with year-end 1099 reporting.

Qualifications

• B.Com, BBA, M.com, MBA
• 13 years of experience in Accounts Payable (US process preferred).
• Knowledge of US GAAP, W-9, 1099, and AP policies.
• Experience with ERP systems (Quick Books)
• Proficiency in MS Excel (LOOKUP, Pivot Table).

Key Skills

• Strong communication and coordination skills.
• High accuracy and attention to detail.
• Time management and problem-solving ability.
• Ability to work with US teams and across time zones.
• Professional and process-driven approach.

Please share your Cv to this mail id : prabha.p@mksvision.com