Executive Assistant

About the Role

We are seeking a highly organized and proactive (Emirati) to join our team as a Sales Administrator / Executive Assistant. This role will support the sales leadership team by managing sales operations, executive administration, stakeholder coordination, and business reporting. The successful candidate will play a key role in ensuring smooth day-to-day operations and effective engagement with internal and external stakeholders.

Key Responsibilities

Sales Administration

• Support the sales team with proposal coordination, documentation management, and client follow-ups.
• Maintain and update CRM systems with accurate customer and opportunity information.
• Generate sales reports, dashboards, and business performance insights.
• Coordinate contract documentation and internal approval processes.
• Assist in preparing sales presentations, customer meetings, and business review materials.
• Track sales pipeline activities, renewals, and revenue forecasts

• Manage executive calendars, meeting schedules, travel arrangements, and expense claims.
• Coordinate internal and external stakeholder meetings.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
• Support leadership with business correspondence and professional communications.
• Handle confidential and sensitive information with the highest level of discretion.

Coordination & Operations

• Act as a liaison between Sales, Finance, HR, Legal, and Operations teams.
• Support customer visits, leadership engagements, and corporate events.
• Ensure timely completion of administrative and operational activities.
• Assist in process improvements and administrative governance initiatives.

Skills & Competencies

• Excellent verbal and written communication skills in English.
• Arabic language skills will be an advantage.
• Strong organizational, planning, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with CRM platforms such as Salesforce, Microsoft Dynamics, or equivalent.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage multiple priorities in a dynamic environment.
• Strong stakeholder management and interpersonal skills.

Eligibility Criteria

• Emirati
• Bachelor's degree in business administration, Commerce, Management, or a related discipline. 3-5 years of experience in Sales Administration, Executive Assistant, Business Support, Customer Operations, or similar roles.
• Prior experience supporting senior leaders or management teams is preferred.
• Experience within the IT Services, Technology, or Consulting industry will be an added advantage.