Administrative Assistant

Department Icon Operations Maintenance & Support
85+ Applicants
Posted: 5 months ago
2-6 years
Gurugram
work from office

Posted: 5 months ago
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Applicants: 85+
Job Description
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Job Description

SUMMARY


About the job : Administrative Assistant

Career Level : Mid - level

Location : Gurgaon / Onsite 

Who We Are:

This is Nexgentek where every challenge is an opportunity, and every solution is a masterpiece in the making. As a full-lifecycle IT company, we transcend mere delivery; we engineer success.

From inception to implementation, our seasoned expertise shepherds every phase of the journey. Be it planning, analysis, design, development, testing, or the seamless transition to production, we stand as steadfast partners in our clients’ progress.


At Nexgentek, quality isn't a mere aspiration it's our ethos. Rooted in Tech Advisory, our methodology is guided by insights that spark transformative outcomes. We recognize the paramount importance of talent retention. Through a steadfast commitment to work-life balance, competitive remuneration packages, and an optimized operational model, we ensure our team remains as exceptional as our services.

Step into Nexgentek, where innovation meets precision, and together, let's sculpt the future of technology with finesse and distinction.


Requirements

The Administrative Assistant role supports senior leadership by ensuring seamless coordination, communication, and follow through across the organization. The role acts as a central liaison between leadership and cross functional teams, enabling operational efficiency, structured reporting, and timely execution of key initiatives.

This position requires strong organizational skills, discretion, proactive ownership, and the ability to manage multiple priorities in a fast-paced environment.


Key Responsibilities
Executive and Stakeholder Coordination

Act as a liaison between the President, CEO, and cross functional teams across the organization
Collect regular updates and reports from teams across all levels of the company hierarchy
Build strong working relationships across departments to ensure effective follow ups and task closures
Enable smooth communication flow between leadership and operational teams

Calendar and Meeting Management

Manage executive calendars with accuracy and foresight
Schedule meetings, reviews, and appointments while managing conflicts proactively
Prepare agendas, coordinate logistics, and ensure timely follow through on meetings
Record and circulate minutes of meetings and action items

Communication and Documentation

Draft and manage internal and external communications with clarity and professionalism
Prepare reports, presentations, and leadership review documents
Track leadership action items, deadlines, and deliverables
Ensure documentation accuracy and version control

Operational and Administrative Support

Coordinate and support internal meetings, business reviews, and team events
Assist with basic office administration, travel bookings, and vendor coordination
Support leadership with day to day administrative and coordination requirements
Maintain confidentiality and professionalism in all interactions


Requirements
Educational Qualification

Bachelor’s degree in any discipline

Professional Experience

3 to 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role
Experience supporting senior leadership or management teams preferred

Looking to get Placed? Try our Placement Guarantee Plan

Skills and Competencies

Excellent verbal and written communication skills in English
Strong interpersonal skills with the ability to collaborate across departments and seniority levels
Highly organized with strong attention to detail and follow through
Self driven, assertive, and comfortable managing priorities in dynamic environments
Proficiency in MS Office Suite including Word, Excel, PowerPoint, and Outlook
Experience with digital collaboration tools such as Zoom and Microsoft Teams
High level of discretion, integrity, and professionalism when handling confidential information



Benefits

What’s in it for you:

At Nexgentek we prioritize your well-being and professional growth. Here's what you can expect:

  • Achieve a healthy work-life balance.
  • Competitive compensation and abundant growth opportunities.
  • Enjoy a standard 5-day workweek with 2 fixed weekly offs.
  • Experience an employee-centric environment with supportive policies.
  • Benefit from family-friendly and flexible work arrangements.
  • Access our Performance Advancement and Career Enhancement (PACE) initiative and discover opportunities for both personal and professional growth. From tailored career development plans to expert counseling services, PACE empowers you to chart your course to success with confidence and clarity.
    Elevate your career trajectory with our Learning & Development (L&D) program. Join our team and embark on a transformative journey of upskilling and self-discovery. With continuous learning as your compass, you'll not only enhance your expertise but also open doors to new opportunities, paving the way for career growth and fulfillment.

Please note: At Nexgentek, we value the importance of collaboration, learning, and fostering connections with clients, peers, leaders, and communities. While some in-person engagement may be required for certain roles, we are committed to providing flexibility to accommodate your individual work-life balance needs.

As an equal opportunities employer, Nexgentek welcomes and encourages applications from all members of society. We are dedicated to creating an inclusive environment where diversity is celebrated, and individuals are valued for their unique perspectives and contributions. We do not discriminate on the basis of race, religion or belief, ethnicity, disability, age, citizenship, marital or civil partnership status, sexual orientation, or gender identity.


Skills

AdministrationVerbal CommunicationInterpersonal SkillsOffice AdministrationExecutive SupportCoordinationExcelCorporate RecruitmentAdministrative SupportCollaboration ToolsIt PlanningLogisticsOperational EfficiencyProductionDelivery

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Important dates & deadlines?

Application Deadline

08 Mar 26, 03:56 PM IST

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