HR & Workplace Operations Specialist

OVHcloud Overview

OVHcloud is Europes leading, vertically integrated cloud provider, operating over 500,000 servers within 44 data centers globally, offering a unique value chain controlfrom server design to network managementto serve its 1.6 million customers. Having recently surpassed the 1 billion revenue mark, the company is focused on accelerating its international expansion and strengthening its position as a champion of Trusted Cloud, delivering performance, price predictability, and crucial data sovereignty through initiatives like the SecNumCloud qualification and a growing portfolio of AI and data platform solutions, all built on its sustainable and frugal cloud model.

Role Overview:

The HR & Workplace Operations Specialist is responsible for the end-to-end management of a site, ensuring seamless operations, being a key contact person to coordinate with the regional stakeholders and HQ, while implementing OVH Groups internal policies.

Roles & Responsibilities

HR Operations (50%):

• Strong hand-on experience managing end-to-end HR operations across the employee lifecycle including on-boarding, confirmation, transfers, absence/leave management systems and exits
• Collaborate closely with the global HR Teams, its expert services and the regional HRBP Manager
• Deploy and support company HR policies, processes and guidelines in line with global standards and local regulations (compensation & benefits, training, evaluation, employee handbook review etc.)
• Ensure internal communications are released and understood within the site
• Ensure all employee data is accurately maintained in HR systems (HRIS) and personnel files (employment contracts and addendums, various legal documents, etc.)
• Coordinate with payroll partners and internal teams to ensure accurate and timely payroll processing (monthly payroll, bonuses, leave report, etc..,)
• Track statutory compliance requirements and support timely filings, reporting, and documentation.
• Manage annual execution of POSH, Code of Conduct and other global compliance related processes.
• Manage employee benefits administration including health benefits enrolment, renewal processing and employee communication
  
• Collaborate with global Training Team for any training requests execution
• Support audits (internal, external & statutory) by ensuring documentation and data readiness
• Act as the first point of contact for employee queries related to payroll, benefits and HR policies & procedures

Finance (20%):

• Provide timely and accurate responses to requests from internal departments including Accounting, Treasury, Legal and other stakeholders.
• Process payments to vendors, service providers and institutions (taxes, statutory contributions, etc.) in coordination with the global Treasury team.
• Validate and reconcile customer payments within internal systems.
• Manage customer refunds in accordance with internal policies and controls
• Compile monthly accounting reports and liaise with HQ accounting teams (as applicable)

Site Administration (30%):

• Act as the primary point of contact for day-to-day workplace and facilities-related matters
• Ensure the implementation, compliance and periodic review of health and safety policies
• Collaborate with global projects team to ensure the office layout and design comply with global company standards and policies
• Manage site-related procurement to ensure adequate supplies of office materials, consumables and timely purchase of equipment & inventory management
• Liaise with internal offices, contractors, vendors, suppliers and external organizations to support smooth site operations
• Manage annual site admin budgets & provide forecast reports to relevant stakeholders

• Looking to get Placed? Try our Placement Guarantee Plan

  Get Hired
  Organize internal events in accordance with global policies (festivities, thematic, budget mgmt, etc.)
• Support employee travel arrangements, including travel bookings, use of internal tools and expense reimbursements in line with internal policies.
• Coordinate maintenance activities and ensure timely resolution of facilities-related issues.

Skills & Competencies:

• 5+ years of experience in similar role
• Ability to work independently in a fast-paced global environment
• Willingness to work across functions such as HR, Finance, Legal and Facilities
• Proactive, reliable and solution-oriented approach
• High attention to detail with strong organizational skills to manage data accuracy, documentation, reporting and multiple priorities.
• Willingness to learning

Good to Have:

• Experience working in a global or matrixed organization
• Exposure to audits & compliance driven environment
• Familiarity with HRIS platforms and internal HR/Finance systems
• Experience supporting office moves, site setups or workplace projects
• Strong Excel and reporting skills for HR and operational data.