Accounts Payable

Role Synopsis

Account payable Lead fundamental role to manage the team, their workload, and ensure flawless day to day operations, and interact with all internal customers and ensure their requirement is met through proper process flow and accounting standards.

Key Accountabilities (includes, but not limited to the following)

• Supervision and mentoring of Accounts Payable team including Team handling, Ability to plan, co-ordinate, motivate and control team members and activities in line with their duties. Monitor staff utilization and Supervise personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
• Having Excellent understanding/Knowledge on the Accounts Payable Process and ability to handle End to End AP Process through Microsoft AX Dynamics.
• Contribute to continual process improvements to develop and streamline existing processes and to ensure robust controls exist across the Business Unit (including control points managed by non-finance personnel). Ensure strict adherence to various policies of the organization.
• Overall oversight and reporting on accounts payable process including processing rate, accuracy, Pending Invoices to Process, Aged Advances, Aged GRNI (Goods Received but not Invoiced) etc.
• Daily point of contact and liaison with global business teams on operational requirements and accounts payable processes.

• Where appropriate, meeting with key stakeholders to develop and implement strategies and solutions to overcome procurement, cash management and / or AP processing challenges Liaising with local business teams to resolving invoice queries.
• Monitoring weekly payment process and to ensure accuracy in payment runs.
• Perform any other delegated responsibilities as instructed by Line Management within the timeframe specified in a safe and efficient manner to meet business requirements.
• Prepare payment creation in bank portal for middle east operation and submit same for Site finance leader approval process.
• Review bank (HSBC) template by checking with vendor through Invoice vs Existing template and update the payment address detail.

Key Objectives

• Measure Accuracy on deliverables against number of invoices processed.
• Identify the area of improvement and work with site team for improvement for continual improvement on AP process (1 goal per quarter as minimum).
• Clear & update all supplier-based data’s both in AX & bank template.

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• Set monthly reporting rhythm with each site sharing Chennai centralized AP team progress and performance.

Compliance Requirements

Proserv have a Business Ethics Policy (‘the policy’) which provides guidance to all employees in their day to day roles as well as helping you and the business comply with the law at all times. The incumbent must read, understand and comply with, at all times, the policy along with all other corresponding policies, procedures and directives.

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety, and the Environment
• Apply Proserv, and where appropriate Client Company’s, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded